Responsibilities:
- Assist in organizing workshops and meetings.
- Assist in maintaining the mission’s procurement plan and initiate procurement process for the mission in accordance with the IOM Procurement policy.
- Assist in coordinating the necessary insurance of IOM property (renewals/claims/adjustments), as well as reporting annually on all insurance coverage of the mission.
- Assist with preparing and updating the annual office asset inventory, including verifying, and tagging of all mission’s assets.
- Coordinate with RO Finance Department on logistics/procurement related issues
- Maintain vendor and inventory databases and ensure proper inventory tracking systems are in place.
- Assist mission in annual vendor evaluation exercises.
- Prepare Request for Quotations, source quotations and prepare BAS for the mission in line with delegation of authority matrix.
- Follow-up with suppliers and ensure timely delivery of requested supplies and materials and keep the concerned project staff informed on the status of the delivery; negotiate with suppliers and resolve issues related to delivered goods.
- Coordinate with Common Services Unit of the United Nations on premises management
- Any other duty within the incumbent’s capabilities as assigned by HoO.
Required Qualifications and Experience:
Education:
• Bachelor’s Degree in Business Administration or equivalent.
• Advanced user of/proven skills in MS Office applications (Excel and Access), database management.
Experience:
A minimum of two years’ experience in Procurement, Logistics, Asset Management, fleet and premises management.
Skills:
• Working knowledge of the Procurement methods and approaches.
• Working knowledge of SAP and/or ERP systems
• Good negotiation and communications skills
Languages
Fluency in English is required.
How to apply:
Interested candidates are invited to submit their applications (cover letter, CV and copies of academic certificates) via email to [email protected]
With subject of the email as: SVN2021/01.
Closing date: 4th June 2021
Only shortlisted candidates will be contacted.