MINISTRY OF PUBLIC WORKS AND TRANSPORT
CIRCULAR NOTICE NO. 3 OF 2025
P.O. BOX 20
REF: WKS/62/09
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED CANDIDATES FOR THE FOLLOWING POSITION TENABLE IN THE MINISTRY OF PUBLIC WORKS AND TRANSPORT
- Ministry: Public Works and Transport
- Department: Traffic
- Position Title: Personal Secretary
- Grade: E
- Responsible To: Traffic Commissioner
- Number of Posts: One (1)
JOB SUMMARY
Under the general supervision of the Traffic Commissioner, the incumbent is responsible for performing the following duties in assignment, production of documents, office administration, preparation of meetings and official trips, office security and supervision of subordinate staff.
MAIN DUTIES
1.0 Typing, Production and Distribution of Documents
1.1 Types correspondence and documents to put written communication into a legible presentation
1.2 Seals classified documents to accord office secrecy
1.3 Takes and transcribes dictation to a legible presentation to cut down on senior official’s drafting time
1.4 Photocopies documents to enable wide distribution
1.5 Binds reports and other documents and distributes them as necessary for information
2.0 Office Administration
2.1 Receives and relays messages through a suitable medium to facilitate the taking of appropriate action
2.2 Transmits messages through an appropriate medium and dispatches mail to facilitate communication with various organizations and individuals
2.3 Maintains the Commissioner’s diary to facilitate timely and relevant action
2.4 Receives, records and passes incoming mail to the senior official to facilitate appropriate action
2.5 Annotates mail as necessary to indicate the urgency and/or importance of certain portions that require immediate attention
2.6 Prepares a routing slip as necessary to facilitate immediate action
2.7 Maintains a record system and files correspondence for access to information and reference
2.8 Registers outgoing mail and instructs messenger on delivery/postage for record and appropriate dispatch
2.9 Receives visitors, attends to their requests and refers their queries to other officers as necessary to regulate and speed up the process of service delivery
2.10 Checks status of office equipment in the office of Commissioner and own office and recommends service or replacement to minimize workflow disruptions
3.0 Arrangement of Official Trips and Visits
3.1 Composes itinerary of business journeys for the senior official as assigned to enable successful travel
3.2 Arranges entry visas, accommodation, and transport for the senior official to enable successful stay and movement in the host country
3.3 Advises senior official to retire tour imprest as appropriate for accountability of public funds
3.4 Checks and confirms the validity of travel documents and certificates of inoculation of a senior official in order to ensure adherence to immigration and health requirements of a host country
3.5 Arranges entry visas, accommodation, and transport for official guests to enable their stay and movement in the country
3.6 Arranges appointments and leisure activities for official guests to ensure a hospitable visit
Applications on relevant forms G.P. 104 for serving officers and G.P. 103 for job seekers (duly accompanied by certified copies of educational certificates, transcripts, National Identity (ID) and appropriately filled Performance appraisal forms for serving Officers) should be addressed to:
The Principal Secretary
Ministry of Public Works and Transport
Maseru 100
Not later than 29ᵗʰ August 2025