PUBLIC SERVICE COMMISSION
CIRCULAR NO. 1 OF 2025
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED LOCAL CANDIDATES FOR THE FOLLOWING VACANT POSITIONS TENABLE IN THE PUBLIC SERVICE COMMISSION (PSC).
Job Title: Personal Secretary
Grade: E
Responsible To: Executive Secretary
Job Summary
Under the general supervision of the Executive Secretary, the Personal Secretary is responsible for document production, office administration, meeting and travel arrangements, office security, and supervision of subordinate staff.
Main Duties
1. Typing, Production, and Distribution of Documents
- Types correspondence and documents for official communication
- Seals classified documents to maintain confidentiality
- Takes and transcribes dictation
- Photocopies and binds documents for distribution
- Distributes reports and official documents
2. Office Administration
- Receives and relays messages
- Dispatches mail and maintains the Executive’s diary
- Records and annotates incoming mail
- Prepares routing slips and maintains filing systems
- Registers outgoing mail and instructs messengers
- Receives visitors and handles inquiries
- Monitors office equipment and recommends servicing or replacement
3. Arrangement of Official Trips and Visits
- Composes itineraries and arranges travel logistics
- Secures visas, accommodation, and transport for officials and guests
- Advises on tour imprest retirement
- Verifies travel documents and health certificates
- Schedules appointments and leisure activities for guests
4. Organisation of Official Meetings and Entertainment
- Issues invitations and confirms attendance
- Organizes refreshments and communicates responses to invitations
- Maintains official guest lists
5. Office Security
- Secures office premises and activates alarms
- Locks classified documents
- Switches off utilities to prevent hazards
- Posts security procedures and restricts computer access
6. Supervision of Staff
- Conducts induction for new staff
- Identifies training needs and recommends development
- Assigns tasks and monitors progress
- Appraises subordinate staff performance
7. Other Duties
- Performs any other related duties as assigned
Entry Requirements
Direct Entry:
- Diploma in Secretarial Studies from a recognized institution plus five (5) years’ experience in secretarial duties
OR - Typing speed of 50 wpm plus ten (10) years’ experience in secretarial duties and office procedures
- Advanced word processing is an added advantage
In-Service Entry (Promotion):
- Serving Assistant Personal Secretary with:
- Diploma in Secretarial Studies plus five (5) years’ experience
OR - Typing speed of 50 wpm plus ten (10) years’ experience
- Diploma in Secretarial Studies plus five (5) years’ experience
- Advanced word processing is an added advantage
APPLICATION INSTRUCTIONS
Applications on relevant forms of GP104 for serving Officers and GP103 for job seekers duly accompanied by certified copies of educational certificates, transcripts and certified document of National Identification- ID (not passports) – should be hand delivered to:
REGISTRY — PUBLIC SERVICE COMMISSION:
MOPOSO HOUSE 2nd FLOOR MASERU.
NOT LATER THAN 13″ JUNE 2025