MINISTRY OF ENVIRONMENT AND FORESTRY
CIRCULAR NOTICE NO.1 OF 2026
MEF/CIRC/1
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED LOCAL CANDIDATES FOR THE FOLLOWING POSITIONS IN THE MINISTRY OF ENVIRONMENT AND FORESTRY.
[15] POSITION DETAILS
POSITION: PERSONAL SECRETARY
DEPARTMENT: LESOTHO METEOROLOGICAL SERVICES
GRADE: E
NO. OF POSITIONS: ONE (1)
RESPONSIBLE TO: DIRECTOR METEOROLOGY
LOCATION: MASERU
JOB SUMMARY
Under general supervision of a senior official, the Personal Secretary is responsible for performing the following duties in the area of assignments: production and distribution of documents, office administration, preparation of meetings and official trips, office security and supervision of subordinate staff.
MAIN DUTIES
1.0 TYPING, PRODUCTION AND DISTRIBUTION OF DOCUMENTS
1.1 Types correspondence and documents to put written communication into legible presentation.
1.2 Seals classified documents to accord office secrecy.
1.3 Takes and transcribes dictation to a legible presentation to put down senior official’s drafting time.
1.4 Photocopies documents to enable wide distribution.
1.5 Binds reports and other documents and distributes them as necessary for information.
2.0 OFFICE ADMINISTRATION
2.1 Receives and relays messages through a suitable medium to facilitate the taking of appropriate action.
2.2 Maintains the senior official’s diary to facilitate timely and relevant action.
2.3 Receives records and passes incoming mail to the senior official to facilitate appropriate action.
2.4 Annotates mail as necessary to indicate the urgency and/or importance of certain portions that require immediate attention.
2.5 Prepares routing slips as necessary to facilitate immediate action.
2.6 Maintains a record system and files correspondence for access to information and reference.
2.7 Registers outgoing mail and instructs messenger on delivery/postage for record and appropriate dispatch.
2.8 Receives visitors, attends to their requests and refers their queries to other offices as necessary to regulate and speed up service delivery.
2.9 Checks office equipment in the senior official’s and own office and recommends service or replacement to minimize workflow disruptions.
3.0 ARRANGEMENT OF OFFICIAL TRIPS AND VISITS
3.1 Composes itinerary of business journeys for the senior official as assigned to enable successful travel.
3.2 Arranges entry visas, accommodation, and transport for the senior official to enable successful stay and movement in host country.
3.3 Advises senior official on tour imprest as appropriate for accountability of public funds.
3.4 Checks and confirms validity of travel documents and certificates of inoculation to ensure adherence to immigration and health requirements.
3.5 Arranges appointments and leisure activities for official guests to ensure a hospitable visit.
4.0 ORGANIZATION OF OFFICIAL MEETINGS, CONFERENCES AND OFFICIAL ENTERTAINMENT
4.1 Issues letters of invitation and confirms attendance to facilitate participation and hosting logistics.
4.2 Organizes refreshments for official meetings to promote good public relations.
4.3 Communicates senior official’s acceptance/decline of invitations to facilitate hosting logistics and avoid disappointments.
4.4 Maintains an official guest list to adhere to protocol practices and avoid omissions.
5.0 OFFICE SECURITY
5.1 Closes windows, locks offices and activates alarm system to prevent loss and theft.
5.2 Locks in all classified correspondence and documents to prevent unauthorized access.
6.0 SUPERVISION OF STAFF
6.1 Occasionally conducts induction for subordinate staff to enable adaptation to work.
6.2 Conducts in-house training for subordinate staff to ensure continuous improvement.
6.3 May assign work to subordinate staff and checks progress to monitor workflow and quality.
6.4 Performs any other duties that may be assigned due to service demands.
EDUCATION AND TRAINING
Diploma in Secretarial Studies from a recognized institution plus Three (3) years working experience in secretarial duties, plus minimum typing speed of 50 wpm.
OR
Certificate in Secretarial Studies plus Five (5) years relevant working experience in secretarial duties, plus minimum typing speed of 50 wpm.
APPLICATION DETAILS
Applications on relevant Forms, GP 103 for non-serving officers and GP 104 for serving officers, accompanied by Curriculum Vitae and certified copies of educational certificates and transcripts should be addressed to:
THE PRINCIPAL SECRETARY
MINISTRY OF ENVIRONMENT AND FORESTRY
P.O. BOX 10993
MASERU 100
OR
Hand delivered to the Human Resources Offices at the Ministry of Environment and Forestry at Thaba Bosiu Building, Industrial Area or Post Office Building, 6th Floor.
Only shortlisted applicants shall undergo a competency assessment facilitated by the Assessment Centre (Ministry of Public Service) or Drivers Assessment, where applicable.
Closing Date: 20th February, 2026