MINISTRY : PUBLIC SERVICE
JOB TITLE : PERSONAL SECRETARY
GRADE : E
RESPONSIBLE TO : DIRECTOR HUMAN RESOURCE
JOB SUMMARY
Under the general supervision of Director, the incumbent is responsible for performing the following duties in the area of assignment; production of documents, office administration, preparation of meetings and official trips, office security and supervision of subordinate staff.
MAIN DUTIES
1.0. TYPING PRODUCTION AND DISTRIBUTION OF DOCUMENTS
1.1. Types correspondence and documents to put written communication into a legible presentation.
1.2. Seals classified documents to accord office secrecy.
1.3. Takes and transcribes dictation to a legible presentation to cut down on senior official’s drafting time.
1.4. Photocopies documents to enable wide distribution.
1.5. Binds reports and other documents and distributes them as necessary for information.
2.0. OFFICE ADMINISTRATION
2.1. Receives and relays messages through a suitable medium to facilitate the taking of appropriate action.
2.2. Transmits messages through an appropriate medium and dispatches mail to facilitate communication with various organizations and individuals.
2.3. Maintains Master of High Court’s diary to facilitate timely and relevant action.
Applications on relevant forms of G.P 104 for serving officers and GP 103 for job seekers duly accompanied by certified copies of educational certificates, transcripts, I.D., C.V’s & Council on Higher Education (CHE) certificate of verification should be hand delivered to HUMAN RESOURCES OFFICE AT THE MINISTRY OF THE PUBLIC SERVICE NOT LATER THAN 24th FEBRUARY, 2025.