Applications are invited from suitably qualified local candidates for the following positions.
JOB TITLE : Personal Secretary
GRADE : E
RESPONSIBLE TO : Director Information
DEPARTMENT : Information
NO. OF POSITIONS : One (1)
JOB SUMMARY
To produce and distribute documents, to do office administration, to prepare for meetings and to be responsible for security of the office and supervision of subordinate staff.
MAIN DUTIES
1. Types, produces and distributes documents, reports and other correspondence.
2. Ensures effective management of senior officer’s meeting, schedule, messages, mail, records and equipment.
3. Arranges for official trips and visits for the senior officer and officials
4. Organize official , conferences and entertainment.
5. Responsible for office security.
Preparation of meetings
1.1 Arranges meetings as assigned by the supervisor to facilitate attendance and availability of essential requirements
1.2 Takes minutes during meetings and distributes them to members for their record.
JOB SPECIFICATION DIRECT ENTRY
Diploma in Secretarial studies from a recognized institution plus five years (5) experience in Secretarial duties.
IN SERVICE ENTRY
By promotion of a serving Personal Secretary with following: Diploma in secretarial studies
Certificate in Word Processing,
Typing Speed of 45wpm plus Five (5) years’ experience in Secretarial duties and office procedures
Applications should be made on the relevant forms i.e. G. P. 103 for first appointment, G.P 104 for serving officers, accompanied by up-to-date correctly filled performance appraisal forms, certified document of National Identification-ID (not passports) and must be addressed to:
THE PRINCIPAL SECRETARY
MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY
P. O. BOX 36
3rd FLOOR MOPOSO HOUSE MASERU- 100
Or hand delivered to the Human Resource Office, Moposo House 3rd floor. The closing date for submission of applications is the 16th April 2021.