VACANCY ANNOUNCEMENT
Position: Personal Assistant to the Director General
Organization: Persons with Disability Advisory Council of Lesotho
1. Introduction
The Persons with Disability Advisory Council (PDAC) is a statutory body established under the Persons with Disability Equity Act of 2021, mandated to promote and protect the rights and well-being of persons with disabilities in Lesotho.
The Council seeks to recruit a Personal Assistant (PA) to support the Director General (DG) in administrative, logistical, and secretarial tasks to ensure the smooth and efficient operation of the DG’s office.
2. Objectives
To provide high-level, professional support to the Director General, enabling enhanced efficiency, coordination, and execution of duties in line with the Council’s strategic mandate.
3. Scope of Work
The PA will perform the following duties:
3.1 Administrative and Secretarial Support
- Manage the DG’s calendar, appointments, meetings, and travel logistics.
- Prepare, organize, and edit documents, reports, and presentations.
- Maintain a structured filing and retrieval system for correspondence and official records.
- Draft official correspondence and manage inquiries on behalf of the DG.
- Coordinate logistics for Council meetings, workshops, and public events.
3.2 Communication and Liaison
- Serve as the primary point of contact between the DG and internal/external stakeholders.
- Screen, prioritize, and respond to emails, calls, and requests directed to the DG.
- Facilitate internal communication between the DG and Council departments.
- Record minutes of meetings and follow up on decisions and action items.
3.3 Office and Resource Management
- Ensure efficient office operations and maintain office supplies.
- Assist with monitoring budgets and resource allocation for DG-related activities.
- Handle sensitive information with a high level of confidentiality and discretion.
4. Qualifications and Experience
The ideal candidate must possess the following:
- A Diploma or Bachelor’s Degree in Office Administration, Secretarial Studies, Management, or a related field.
- Minimum of three (3) years experience in a similar role, preferably within a government, NGO, or disability-focused institution.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and manage confidential matters.
- Strong interpersonal skills and ability to work with diverse teams, including persons with disabilities.
5. Reporting and Supervision
The Personal Assistant will report directly to the Director General of the Persons with Disability Advisory Council of Lesotho.
6. Contract Duration and Terms
- This is a full-time position on a 5-year contract basis.
- The position is based at the Council’s headquarters in Lesotho.
- Remuneration will be based on the Council’s approved salary structure.
7. Application Process
Interested applicants should submit:
- A cover letter
- A detailed CV
- Certified copies of academic and professional qualifications
Applications must be submitted via email to:
📧 [email protected]
🗓️ Deadline: 19 April 2025
📌 Subject line: Application – Personal Assistant to the Director General