Personal Assistant to Chief Executive at WASCO

The Water and Sewerage Company (WASCO) invites applications from suitably qualified local candidates for the following position:

Job Title    :    Personal Assistant to Chief Executive

Reports to    :    Chief Executive

 

Purpose of the Role:

Responsible for the overall secretarial and administrative support to the Chief Executive.

Key Tasks:

1. Manages access control and tidiness in the office of the Chief Executive (CE).
2. Ensures that CE’s diary is organized, prioritizing business appointments.
3. Manages business in the CE’s office which may include preparing meetings, agendas, issuance of invitations, pre-meeting briefings and supporting documents.
4. Schedules and arranges all Chief Executive’s meetings as requested by clients.
5. Arranges facilities such as the boardroom, projectors and refreshments in preparation for meetings where the CE participates.
6. Co-ordinates travel arrangements for the CE by preparing requisitions and sending them to the procurement section.
7. Be punctual at all times in order to facilitate Chief Executive’s appointments.
8. Drafts speeches and presentation papers for the CE upon request.
9. Maintains movement of files and/or documents from the office of concerned officers after Chief Executive’s action.
10. Files and/or forwards written and electronic documents produced in the CE’s office.
11. Prepares budget and expenditure in the office of the CE.
12. Relay the CE’s directives, instructions and assignments to the relevant directives as may be required.

 

Minimum Qualifications & Experience

1. 1. Bachelor’s Degree in Social Sciences
   2. Three (3) years experience working for a Senior Manager as an Administrator/Project Manager.

 

Key Attributes and Competencies:

1.  Ability to work under-pressure
2.  Must have good communication skills
3.  Be responsible and mature
4.  Ability to work with people
5.  Knowledge of the Microsoft Programs
6.  Ability to respond to queries on behalf of the CE
7.  Ability to meet deadlines
8.  Follow up on assignments
9.  Be prepared to travel with CE on business requirements
10. 10.Be a self-starter

11. Ability to keep up with business and social trends at WASCO (PTY) Ltd.

 

Salary and Benefits

• We offer a competitive salary and benefits package.

 

Submission of Applications

Applications accompanied by detailed CV, names of two referees, certified copies of educational certificates and transcripts should be submitted to:

The Human Resource Manager

Water and Sewerage Company

P.O. Box 426

Maseru. 100

The closing date for submissions of applications is 27th April 2018.  

Disclaimers:

• Applications received after the closing date will not be considered.
• Correspondence will only be conducted with short-listed candidates.
• Selection interviews for short-listed candidates will be at a date, time and place determined by WASCO.
• Short-listed candidates will be required to authenticate information provided in the CV.
• WASCO reserves the right to leave an advertised position unfilled if no suitable candidate is identified.
• The employment of successful candidate is subject to positive police clearance.

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