| POSITION | Personal Assistant |
| POST NO. | 0231 |
| DEPARTMENT/SECTION | Development Planning |
| RESPONSIBLE TO | Director Development Planning |
| LOCATION | National University of Lesotho (Roma) |
| QUALIFICATIONS | EDUCATIONAL BACKGROUND AND EXPERIENCE Diploma in Secretarial Studies |
PURPOSE OF THE JOB
To provide administrative and secretarial support and the smooth running of the office.
JOB SUMMARY
1. Responsibility of the incumbent will include the following to; prepare
for Academic Planning Committee (APC) and Quality Assurance Committee (QAC) meetings, to capture data and record proceedings and activities related to the Council on Higher Education (CHE), to manage communications and documents related to programme accreditation, type routine correspondence and attend to administrative activities.
MAIN DUTIES AND RESPONSIBILITEIS
1. To Prepare for Academic(APC & QAC) Meetings
1.1To type invitations to APC & QAC members
1.2To record minutes of meetings of APC and QAC
1.3To make reservation of an appropriate room
1.4To make arrangement for refreshments
1.5To type minutes from APC and QAC
1.6To type action sheet from APC and QAC meetings
2. To Capture NUL Planning Data and Assist
in Administration of
CHE data
2.1 To assist in the administration of QA
data for internal QA and CHE
2.2 To assist in the administration of data related to the University strategic plan
2.3 To capture data on spreadsheet and other tools on QA and Panning matters
2.4 To assist in the uploading of the CHE annual data and internal QA data
2.5 To document all accreditation and QA activities and proceedings
3. To manage communications related to University planning and QA activities
3.1 To type and manage routine communications on QA and APC matters
3.2 To act as Personal Assistant
3.3 To participate in Strategic Planning and QA projects
3.4 To ensure compliance with CHE standards
3.5 To attend to wellness programs
3.6 To operate office equipment
3.7 To make inputs in development of Strategic Plans and QA policies, guidelines and tools
3.8 To develop an annual work plan
KEY PERFORMANCE AREAS (KPA)
1. Documented records of academic planning and quality assurance proceedings
2. Developed annual plan
3. Developed monthly, quarterly and annual reports
4. Updated QA and APC data
KEY PERFORMANCE INDICATORS (KPI)
1. Availability of records management policy, guidelines and tools
2. Availability of annual operational plan
3. Availability of monthly, quarterly and annual reports
4. Updated human resource information system
3.0 TYPE OF CONTRACT
Permanent and pensionable/gratuitable for Locals and Contract for Non-Locals.
4.0 REMUNERATION:
The University offers competitive salaries.
5.0 OTHER INFORMATION
The University offers salaries and benefits commensurate with qualifications and experience.
(a) Application letters should state relevant qualifications and experience and provide other information that will assist the University to determine the candidate’s suitability for the position.
(b) Applicants should quote the vacancy number of the post applied for;
(c) Provide current CV’s (including telephone, telefax and e-mail).
(d) Provide names and contact details of three (3) professional references from Lead Consultants, Project Managers and
Employers (current or previous).
(e) Comprehensive curriculum vitae, certified copies of educational certificates and transcripts.
Applications should be hand delivered OR post to:
The Director – Human Resources
National University of Lesotho P.O. Roma 180
Lesotho
Southern Africa
The closing date for receiving full applications for the position is 14th November, 2019. DISCLAIMER: Applicants who do not receive any response within three months after the closing date must consider their application unsuccessful.