Payroll Supervisor at Lerotholi Polytechnic

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JOB DESCRIPTION

POST TITLE : PAYROLL SUPERVISOR (TWO YEAR FIXED – TERM CONTRACT)

DIVISION/DEPARTMENT :BURSAR

REPORTS TO :FINANCE MANAGER

JOB SUMMARY

Under general supervision of the Finance Manager, the Payroll Supervisor administers the payroll functions of polytechnic and ensures that payments are processed on time, accurately and in compliance with relevant policies and statutory requirements.

RESPONSIBILITIES

The key duties of the post are as follows:-

  • Maintains and reviews payroll processing and accounting systems to ensure timely and accurate processing of all payroll transactions.
  • Identifies and recommends updates to Payroll Accounting Software, systems and procedures.
  • Prepares monthly payroll registers in liaison with the Human Resource office.
  • Ensures that all payments to and deductions from staff are in accordance with individual contracts or relevant instruments as well as related policies.
  • Ensures accurate and timely processing of payroll updates including, salary adjustments, new appointments and terminations.
  • Ensures that relevant terminal benefits payable by Lerotholi Polytechnic are properly processed and timely paid to the beneficiaries.
  • Prepares schedules for payments of third parties and ensure their timely payments.
  • Processes and remits Pay As You Earn (PAYE), Fringe Benefit Tax (FBT) and other relevant taxes to the Commissioner of Income Tax
  • Maintains a schedule of staff advances, loans and any applicable withholds ensures their recovery thereof.
  • Prepares monthly, quarterly and year-end tax schedules for internal reporting and for year-end audits.
  • Processes and issues staff annual tax certificates (P16)
  • Prepares and issues individual payslips to staff either electronically or in hard-copy.
  • Maintains proper files for payroll documentation.
  • Addresses and responds to all payroll related queries.

NB* Because of the changing nature of our business your job description will inevitably change. You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.

Qualifications and Experience

  • Minimum qualification is BComm Degree in Accounting plus two (2) years’ experience in Payroll administration or in Accounting

OR

  • A Licensed General Accountant with two (2) years’ experience in Payroll administration or in Accounting

KNOWLEDGE AND SKILLS REQUIRED:

  • Proficient with Payroll software
  • Attentive to details
  • Extensive knowledge of Payroll functions and taxes

Employment type

The appointment for the position shall be on contract for a period of two (2) years and shall be renewable based on performance.

HOW TO APPLY

Interested and suitably qualified candidates should hand-deliver their detailed applications to the LP Human Resources Office which is situated at the Administration 1 Building. The applications should be accompanied by: Curriculum Vitae, Certified copies of Educational Certificates and academic transcripts on or before Friday, 07th JULY, 2023 at 1500 hours.

Applications should be addressed to:

The Secretary 

Staff Appointments and Promotions Committee

Lerotholi Polytechnic

P.O. Box 16

Maseru 100

Lesotho

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