Position Title: Parts ControllerThe main purpose of the job is to manage and control all functions in the parts warehouse.
Binning of Parts
Exchange Parts
Reporting: This position reports to the Team Leader
Job Objectives
Receiving/Inbound
- Ensure and oversee the receiving of goods are done according to Volvo procedure.
- To ensure that all parts are received accurately against documentation and within prescribed time as set by KPI standards.
- To timorously record all discrepancies on the GDS system when parts received are not conforming to standards and to documentation descriptions and part numbers
- Ensure that parts are binned according to system allocations and not according to label allocations
Outbound
- Process all customer orders requests ensure correct picking, packing and distribution of parts are according to the Volvo procedures
- Must at all times make sure that the system is updated after authorization
- To make sure the correct parts and quantities are dispatched as per invoice
Binning of Parts
- To oversee binning of parts in correct bins.
- Confirm correct bin allocation as per the GDS system
Credit Notes
- To ensure that credit notes are checked and signed off for processing. All credit notes to be filed in sequence and stored
- To ensure that the correct procedures are followed when processing credits ie No electrical parts are returned etc.
Perpetual Stock Counts and Bin Verifications
- Ensuring that perpetual counts are done on a daily basis as per set quantities on the total volume of the Warehouse.
- To make sure a thorough investigation is done when discrepancies occur.
- All adjustments to be investigated and updates to be authorized before the system is updated.
House Keeping
- Ensure warehouse premises (inside/outside) always neat and tidy.
- Ensure parts stored correctly.
- Ensure all parts are binned correctly
- Ensure waste collected timorously.
- Perimeter secure.
Exchange Parts
- Ensure parts from customer are at the agreed exchange standards (See Manual).
- Responsible for physical receiving & storage.
- Responsible for preparing supplier/core returns.
- Ensure that the packing and labelling of core parts be returned to PDC
Deliveries
- To control deliveries to customers and ensure proper route planning and scheduling.
- Make sure that drivers are adhering to company rules and regulations regarding the use of company vehicles
Health and Safety
- To ensure that all warehouse personnel abides by the rules and regulations set aside in the Volvo procedures regarding health and safety
Education and Job Experience
- Matric/N3
- Diploma in Warehouse Management is an added advantage
- Must have a minimum of three years warehousing
Job Knowledge and Skills
- Must be customer orientated
- Must be able to work in a Team
- Must be Quality Orientated
- Must be Self- Motivated
- Must have good communication and strong interpersonal skills
- Must have the ability to plan and organise
- Must be able to do Stock control
- Must have excellent Time Management
Required Competencies
- Self motivated
- People orientated
- Good communication and strong inter-personal skills
- Customer orientated
- Resource management
- Leadership skills
- Teamwork
- Quality orientated
- Ability to plan and organise
- Stock control
- Time management
- Training analysis
- Supervisory skills
Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer