Grade: GS7
Position N°: 50068829
Reference: ADB/21/048
Publication date: 12-Mar-2021
Closing date: 11-Apr-2021
Duty station: Tunis, Tunisia
Objectives
THE BANK:
Established in 1964, the African Development Bank (AfDB) is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas, all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.
THE COMPLEX:
The Vice President, Regional Development, Integration and Business Delivery (RDVP), is responsible for the relevance, efficiency and effectiveness of the Bank Group’s operational programmes and activities. The RDVP Vice-President ensures that the Bank carries out its activities effectively in all its RMCs and supervises the full implementation of all aspects of the Bank’s regional management. Five Regional Development, Integration and Business Delivery Hubs have been created, each run by a Director General: Southern Africa, North Africa, West Africa; East Africa, and Central Africa.
THE HIRING DEPARTMENT/DIVISION:
Each of the RDVP Hubs is staffed with the relevant sectoral functions and administrative capabilities for rapid delivery of services to client countries. The Regional Directorates provide overall strategic direction to country offices within the regions and are responsible for the Bank’s operations, business development, project management and overall effective delivery of the Bank’s High 5s.
The position is under the Regional Development and Business Delivery Office, North Africa (RDGN) and located in the North Africa regional office in Tunis, Tunisia. The position is supervised by the Director General for North Africa (RDGN).
THE POSITION:
Under the general supervision of the Director General the Operation/Programme Assistant will primarily assist in implementing the work programme, including technical support in specific areas such as SAP entry of data relating to procurement and disbursement and work program monitoring and undertake preliminary analyses of operations dossiers.
Duties and responsibilities
The Operations Assistant will carry out the following duties and responsibilities:
- Provide operational support to the Director General RDGN;
- Manage the electronic data archiving system
- Manage the database and perform any task related to data entry and analysis as required;
- Coordinate the preparation and monitoring of the annual Work Programme;
- Coordinate the preparation and monitoring of the quarterly mission programme;
- Compile the portfolio database of the division / department;
- Compiles and present data on projects
- Report on accuracy and completeness of SAP, BPPS & SRAS data;
- Prepare and Monitor the implementation of the administrative budget and determine/recommend allocation of funds when necessary;
- Assist with recruitment of consultants, initiate SAP processing of their contracts, prepare service orders, process their payments and follow them up with the Accounting and Treasury units concerned
- Prepare monthly, quarterly and annual reports on the management and performance of the division activities;
- Facilitate training on the use of the Bank-wide Project Processing Schedule (BPPS), SAP;
- Assist in preparing documents, briefing notes, spreadsheets and correspondence necessary to manage work programme and projects / programmes;
- Assist in the preparation and organization of activities such as seminars, workshops etc.
- Prepare inputs for the MOS presentations and RDGN dashboard;
- Follow up and coordinate inputs on the Performance Delivery Plan (PDP) and KPIs;
- Reconcile information on the BRAG with BPPS and SAP;
- Prepare regular inputs on flagged operations and actions to be taken; special account balances; PCR and IPR status updates;
- Provide cross-cutting support to RDGN in terms of portfolio-related information on an ad-hoc basis.
OTHER DUTIES
- Coordinate matters with the Corporate IT Services Department (CHIS), if necessary, for all issues relating to the SAP / BPPS / ATRS / SRAS system and other information technologies; play the role of SAP resource person in the division and the department; provide technical assistance to the staff in the use of SAP;
- Take notes during meetings, draft correspondence and prepare minutes as requested;
- Perform any other tasks requested by the Division
Selection Criteria
- A minimum of a Bachelor’s degree in Public Administration, Management, Information Technology or related field.
- Preferably a minimum of five (5) years of progressively relevant and practical experience, in an international organization.
- Ability to work as part of a team and providing support to other team members where needed.
- High integrity and accountability in all aspects of portfolio management and programme implementation.
- Professional approach: a good grasp of the Bank’s organizational functions and procedures; self-control and a commendable personality.
- Excellent organizational, and communication skills.
- Able to work under pressure in the dynamic setting of an international and multicultural setting.
- Handling speedily and efficiently internal and external requests.
- Knowledge of administration duties
- Excellent written and verbal communications in English or French, with a working knowledge of the other language.
- Competence in the use of standard Microsoft software (Word, Excel, Access, PowerPoint). Knowledge of SAP will be an asset.
THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS. THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT.
ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN TUNISIA WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.
Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct [email protected]
To apply for this position, you need to be national of one of AfDB member countries.
Applicants who fully meet the Bank’s requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply.
The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.