Operations Administrator

Brambles companies, including CHEP, help move more goods to more people, in more places than any other organisation on earth. Our 330 million pallets, crates and containers are continuously in motion, forming the invisible backbone of the global supply chain and the world’s biggest brands trust us to help them transport their goods more efficiently, sustainably and safely. As pioneers of the sharing economy, Brambles created one of the world’s most sustainable logistics businesses through the share and reuse of its platforms under a model known as ‘pooling’. Brambles primarily serves the fast-moving consumer goods (e.g. dry food, grocery, and health and personal care), fresh produce, beverage, retail and general manufacturing industries. The Group employs more than 10,000 people and operates in over 60 countries with its largest operations in North America and Western Europe. For further information, please visit www.brambles.com.

Job Description

Position Purpose:

This role is responsible for all transactional purchase order generation for the region’s service centres. The incumbent will work closely with the Operations Team, Procurement Team and Finance Service Provider to ensure the efficient and timeous procurement of goods and payment thereof so sound financial and administrative skills are required.

The incumbent will also be tasked with capturing all Hire Stock and Raw Material stock counts, assist with variance investigations and validate yard stock movements. Data accuracy is critical to ensure the integrity and relevance of plant activities that impact the company metrics so strong analytical skills are necessary. The individual will be required to provide support and on-the-floor training and guidance in stock control and administration.

Responsibilities:

Transactional Purchase Order Processing

• Accountable for completing purchase orders timeously and accurately.
• Responsible for GL and cost centre selections and for ensuring all other details including quantity and price verifications.
• Ensure goods received are receipted, request Purchase Order amendments if / where necessary and query discrepancies.
• Check invoices and forward for timeous payment.
• Run reports for open orders and follow up accordingly.
• Liaise with Procurement team in regard to identified need for goods or services for the sourcing thereof.
• Resolve queries relating to Invoices / Purchase Orders both internally and with suppliers.
• Implement effective controls to minimise Basware queries.
• Query resolution of relevant service centre costs and support provided for tracking costs e.g. reports for raw material usage, PPE registers, forklift maintenance trackers.

Assets

• Responsible for raising CAPEX orders and confirming validity of information for accurate Asset Shell cost tracking and Asset Register entries.
• Responsible for ensuring Operational Assets are accurately tagged.

Stocks

• Responsible for capturing all Hire Stock, Raw Material and Trading Stock stock-counts timeously and accurately on a scheduled basis.
• Assist with stock variance investigations to mitigate risk of all stock held at SSA Service Centres.

Operations Systems

• Ensure Daily Plant Inspection Sheets – Yard Stock Movements are accurately recorded in SAP.
• Daily capture in SAP of all Functional Outsourced production. Accuracy is critical to ensure payment for the provided services is correct – work with Ops personnel to carefully capture and manage all production data to facilitate APE transacting.
• SAP trainer for new staff and refresher training for current staff.
• Ensure timeous capture of Excessive Wear & Tear claims on Siebel.

Company Vehicles

• Administration of company vehicles for the region e.g. fine administration, maintenance, services.
• Responsible for pool car bookings.

General Administration

• General administration of Waged Employee files – engagement forms, leave forms, workmen’s compensation etc.
• Facilitate the timeous submission of relevant schedules to third party service providers.
• Responsible for weekly Trading Stock recons ensuring queries e.g. damaged stock or trial products are timeously resolved and managed.
• Produce weekly reports for management.
• Maintain an accurate and up-to-date filing system.
• Ensure SOPs are up-to-date.
• Project support – team member, testing, feedback, training, implementation in regions

Qualifications:

Tertiary qualification – preferred Purchasing or Supply Chain or Administration disciplines

Experience:

2- 3 years general administrative experience.

Experience in purchasing.

3 years SAP experience

Skills and Knowledge:

Systems – Microsoft Office Suite, SAP, Siebel, Basware, Coupa

Personal – Team player, accurate, work under pressure, numerical, eye for detail, enjoy working with figures, good communication skills and ability to deal with numerous activities simultaneously

Preferred Education
Certificate – Business Administration/Management
Preferred Level of Work Experience
3 – 5 years
We are an Equal Opportunity Employer and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at [email protected].