THE UNITED CIVIL SOCIETY IN ACTION (UCSA) is a movement formed by various Civil Society and Non-profit Organizations and structures that focuses on sustainable positive change in the lives of previously disadvantaged people. UCSA is registered in the Companies and Intellectual Property Commission of South Africa as Non-Profit Company (formerly known as Section 21 companies). The organization is based in Sandton, Johannesburg, but operate in all nine provinces of South Africa.
Purpose of the Position:
To ensure that organizations’ administration is fully functional as a support system of programs and operations; the Administrator/Receptionist is responsible for several day-to-day activities within an office environment.
Start Date: 02 November 2020
Duration:
The position shall be based on a twelve (12) months contract renewable based on organizational priorities and availability of funding.
Responsibilities and Duties
Managing the front office, and being the face of the organization;
Attend to service providers, deliveries, collections, and meeting guests;
Ensure hospitable environment for visitors and executive committee;
Coordinate the flow of visitors to ensuing appointments;
Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents.
Handling the organization’s communication systems;
Operating a range of office machines such as photocopiers and computers;
Managing documents and files;
Sending and receiving documents for the organization
Collect, process and distribute incoming mail as well as compose and send correspondence for other office staff;
Respond to telephone, email, walk-in and website inquiries from clients, Non-Governmental Organizations (NGOs), and organization’s stakeholders.
Provide administrative support for operations team.
Overseeing appointment setting and schedules,
Organizing events,
Scheduling and coordinating meetings, interviews, events and other similar activities
Perform accounting tasks such as invoicing; Processing payments and deposits; Drafting and issuing quotations, and receipts; Purchasing needed supplies; and Managing the Petty Cash;
Managing inventory of assets and supplies,
Requirements:
Administration Degree or Diploma
2 to 3 years work experience in Administration preferable.
Must have strong oral and written communication skills
Understanding of Microsoft Products, Gmail and Google Apps
Computer Literate as end-user and communicator.
Reliable, with Strong work ethic
Professionalism
Problem-solving and critical thinking skills
Good technical, interpersonal and communication skills
Verbal communication and team working skills.
Be a team player and be able to communicate with other staff members
Regular exposure to business stakeholders and executive management, as well as the authority and scope to apply your expertise to many interesting technical problems
Deep expertise and hands-on experience with Web Applications
Ability to work under pressure, self-motivated, and able to work without being supervised;
Skilled in Marketing, Communications, and abilities to negotiate with clientele.
Closing Date for applications: 28 October 2020
To apply, email your application letter, CV and supporting documents to [email protected]
UCSA offers the ideal candidate the opportunity to grow personally and professionally in a stable and stimulating work environment.
Only candidates selected for interviews will be contacted.
UCSA reserves the right not to make any appointment.
For more about UCSA, refer to www.ucsia.org.za