Office Assistants: Mpharane, Mohale’s Hoek Office (1), Mokhotlong Office(1)
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Maintain hygiene and cleanliness in office surroundings (50%)
- Clean office desks and chairs on a daily basis
- Throw out trash safely and disposal of unused or unnecessary items that cause untidiness
- Refill air-fresheners and toilet rolls in the rest room for staff convenience.
- Wash plates and staff lunch box items, sweep floors and office external surroundings to eliminate dirt and keep the office fresh
Ensure availability of day to day items by tracking office supplies quantity, condition and advising office on replenishment of depleted items (20%)
- Update the accountant on the levels of office supplies stock and advise for quick replenishments
- Record incoming and outgoing items for stock movement control purposes
- Check for expiry dates on items on a weekly basis and update on products nearing expiry
- Disposal of expired products to ensure staff do not consume products that have exceeded their shelf life.
- Stack items in the store room safely for easy access and visibility
Support office administration (10%)
- Assist office with checking condition of assets, building and surroundings that may need attention and regularly report on conditions of assets, equipment and office building to the supervisor.
Visitor hospitality (10%)
- Assist with preparations for upcoming visitors by ensuring that the boardroom and rest rooms are good for use
- Maintain neatness in the office to ensure a healthy working space and welcome visitors and assist with tea and other requests during meetings
Filling (10%)
- Assist with filing of office records and maintenance of office cabinets for incoming and outgoing files.
- Rearranging filling cabinets, boxes, files and office supplies regularly to allow ease of access
Perform any other duties that may be assigned and participate in daily devotions.
KNOWLEDGE, SKILLS & CAPABILITIES
- Good communication
- Strong interpersonal skills
- Highly organized
- Basic understanding of the English language
- Basic experience with computers
- Highly responsible and reliable
- Sanitation and safety
- Customer service
- Highly punctual
- Problem solving
Minimum education, training and experience requirements to qualify for the position:
- COSC/ LGCSE
- Relevant certification would be an added advantage
Work Environment:
Work environment: Office-based with limited travel to the field
Travel: domestic travel.
Remuneration: Competitive with market standards
Application Requirements:
Please upload below documents:
1. CV,
2. Cover letter clearly outlining the location you are applying for in the subject
3. Copies of Educational Certificates, Transcripts
4. Copy of ID.
You are requested to provide in your CV the full details of 3 referees (2 professionals and 1 spiritual) as well as contact details of 1 HR Practitioner from your current or latest job. The required details are full referees’ names, designation, email address and contact numbers.
Closing Date: 5th September, 2023
Applicant Types Accepted: Local Applicants Only