Ngodwana Mill
Management Secretary (Grade 10)
Sappi Ngodwana Mill requires a Management Secretary to p rovide an effective administration and support function to the General Manager and Head of Department team.
This role reports into the General Manager
The main responsibilities of the role are:
- View daily calendar activities and discuss with line manager
- View daily e-mails and prioritise as per line manager boundaries set and agreed
- Schedule meetings
- Plan daily, weekly and monthly activities and events
- Answer calls and take messages for relevant manager/s
- Update reports and circulate on time
- Collate monthly report.
- Travel management:
- Do all travel, flights, cars and hotels on the Amadeus system for Ngodwana Mill
- Manage all overseas travel through travel agent.
- Process cash slip receipts on the SAP Expense account for Manager.
- Coordinate events (Small projects, VIP visits, Mill review, departmental functions, etc.).
- Interact and work closely with PR department for planning and executing events
- Coordinate and control all new and upgraded cell phones for Ngodwana Mill.
- Manage notice boards and general information
- Manage stationery
- Manage store requisitions
- Perform minute taking
- Manage the cleaning staff for administration building
- Create purchase requisition for yearly and adhoc orders
- Perform monthly invoice service acceptance
- Manage the four guesthouses.
- Update the standby list for management
- SAP Time Management for HOD team
The ideal candidate should have:
- Grade 12
- NQF5 or an equivalent Secretarial / Office Administration qualification
- 3 Years’ Experience in Administration
Closing date for applications: 24 February 2020
How to Apply? Please click on one of the buttons below. If you encounter any issue while applying contact your HR contact .
Feel free to visit our website for further information www.sappi.com
Sappi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Should you not have been contacted within 14 days of the closing date of this advert, please consider your application unsuccessful.