Background
Since 2018, the Government of Lesotho (GoL) in partnership with United Nations Development Programme (UNDP) has been implementing the Lesotho National Dialogue and Stabilization Project (LNDSP). A key outcome of the dialogue process was the creation of a legal framework to safeguard the reforms implementation process and insulate it from possible interference by enacting the National Reforms Authority (NRA) Act, 2019. The NRA Act 2019 section 4 states that there is established authority to be known as the National Reforms Authority which shall have such powers [section 7 (1) – (3)] and perform such functions [section 8 (1) – (2)] as are necessary for the attainment of the objectives of this Act while section 12 (1) states that the Authority shall perform its functions within a period of one year from the date of the constitution of the Secretariat.
The Authority is looking for highly self – driven professionals who fill the following positions;
JOB TITLE: MANAGEMENT SECRETARY
NUMBER OF POSITIONS: 1
REPORTS TO: Deputy CEO
PRIMARY PURPOSE OF THE POSITION
The incumbent provides secretarial, administrative, and development support to the Deputy CEO and Divisional Managers. The incumbent will also serve as the primary point of contact for internal and external clients on all matters pertaining to the Deputy CEO and Divisional Managers.
Specific Duties and Responsibilities:
Assure documents and reports have proper signatures and are distributed to the appropriate personnel.
Attend meetings to record minutes.
Compile and distribute minutes of meetings if necessary.
Prepare and edit correspondence, communications, presentations and other documents
Prioritize and expediently handle requests for information or action from the Deputy CEO, staff members, or customers.
Assist in preparation of packages for Deputy CEO direct reports for pre-meeting agenda review meeting.
Completes the Deputy CEO report, which requires input from all departments and is presented to the staff.
File and retrieve documents and reference materials.
Organize, collect and analyze data to prepare reports and documents.
Manage and maintain Deputy CEO’s schedules, appointments and travel arrangements.
Arrange and co-ordinate meetings and events.
Record, transcribe and distribute minutes of meetings.
Monitor, screen, respond to and distribute incoming communications.
Answer and manage incoming calls.
Receive and interact with incoming visitors.
Liaise with internal staff at all levels.
Interact with external clients.
Co-ordinate project-based work.
Review operating practices and implement improvements where necessary.
All other ad hoc tasks and responsibilities as assigned by management.
Minimum Requirements:
Advanced Diploma in Office Management and Technology/Secretary Studies.
PLUS
Minimum 3 years’ experience Secretary
OR
Diploma Office Management and Technology/Secretary Studies.
PLUS
Minimum of 5 years’ experience Secretary.
WORKING CONDITIONS OFFICE BOUND/ON-SITE/TRAVEL Travel will be required within Lesotho as well as travel to other countries from time to time.
WORKING CONDITIONS OFFICE BOUND/ON-SITE/TRAVEL
Travel will be required within Lesotho as well as travel to other countries from time to time.
Interested candidates must submit their applications which include;
Motivational Letter not exceeding 1000 words for thematic area expert positions only and cover letters for other positions, comprehensive Curriculum Vitae (CVs), certified copies of certificates & transcripts, names and contacts (including cell/telephone and e-mail) of three referees to the NRA
Chairperson on the following email address:
[email protected] or hand deliver to the address:
National Reforms Authority Offices, State Library, Third floor,
Maseru, Lesotho on or before: 02 nd September, 2020 at 12:00 noon.
Contact details: 59521818/62881118.
Only shortlisted candidates will be contacted for interviews.