The USAID Africa Trade and Investment (ATI) program is designed to bolster the U.S. Government’s ability to boost trade and investment to, from, and within the African continent. The continent-wide program is USAID’s flagship effort in support of the Prosper Africa initiative and will expand and accelerate two-way trade and investment between African nations and the United States.
Driven by market demand, ATI embraces innovative approaches to achieve its goals. ATI is designed as a small, core set of centrally coordinated technical and institutional support activities, and a large, flexible performance-based subcontracting and grants under contract facility designed to support the needs and opportunities that USAID Missions and the private sector identify.
POSITION DESCRIPTION
The Logistics Assistant is a key member of the Operations team. He/She will provide operational support to ATI implementation, supporting logistics services/needs required for project activities, travels, and events in an efficient and cost-effective manner. The individual supports accurate and complete record-keeping and filing systems based on the project’s Field Operations Manual (FOM), USAID regulations, and contract requirements and limitations. He/She will also assist with completing administrative on tasks, including reviewing, and consolidating necessary backup documentations for payment of procured operational services. He/She will support operational procurement for travel, logistics, goods, and services.
KEY DUTIES AND RESPONSIBILITIES
- Support logistics services related to travel itineraries including flights, accommodation, catering, and car rental services and making timely and necessary booking updates to accommodate changes (s) to travel itineraries
- Prepare and submit operational procurement requisitions for approval via TAMIS
- Support in the preparation of contracts with vendors and maintaining contracts after award,
- Maintain a systematic filing system of electronic copies of all procurements and ensuring that all documents are kept current and complete
- Assist in organizing tender committees for operational procurement needs
- Support the preparation of purchase records
- Responsible for checking procurement and logistics deliverables and support the payment process in collaboration with Logistics Coordinator and finance team
- Update vendor database on a regular basis and as needed
- Verify deliveries are complete and done in a timely manner
- In coordination with the Logistics Coordinator, develop RFP/Qs for individual and blanket purchase agreements
- Perform vendor checks for exclusion
- Provide onsite assistance during events as required
- Participate in vendor evaluation process and provide support to the procurement committee members
- Support inventory management and documentation
- Perform other duties as assigned by the Logistics Coordinator, Administrative Coordinator or Operations Director.
REPORTING:
The Logistics Assistant will report to the Logistics Coordinator.
QUALIFICATIONS:
Required:
- Bachelor’s Degree or equivalent in Supply Chain Management or Procurement
- 4+ years of progressively responsible procurement experience with at least one year in NGO or international organization
- Strong office management and communications skills
- Demonstrated ability to work in dynamic environments and achieve development outcomes
- Ability to perform high-level duties with a minimum of supervision
- Excellent writing, speaking, and reading skills in English.
- Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
- An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
Preferred:
- Professional qualification in Supply Chain Management preferred
- Experience with USAID policies and regulations is preferred
- Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred
ABOUT DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
How to apply
APPLICATION LINK: https://fs23.formsite.com/OLJTgx/x38dmg1exu/index
APPLICATION INSTRUCTIONS:
Select the position in which you are interested in applying for, fill out the required information, and upload CV. Please indicate what location you are applying for. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions, only shortlisted applicants will receive notification on next steps.