ALLIANCE FRANÇAISE DE MASERU (AFM)
Maseru, Lesotho
Position
Logistics & Administration Assistant
Location
Maseru
About Alliance Française de Maseru
Alliance Française de Maseru (AFM), founded in 1981, is an association registered in Lesotho. Its missions are to:
- Promote the teaching of the French language in Lesotho
- Organise cultural events and support artists in Lesotho
- Maintain the Maseru Public Library
The Board, elected by the association’s members, provides guidance, while the Director manages daily operations and implements the strategy developed jointly with the Board.
Description of the Position
Under the supervision of the Finance & Administration Officer and the Director, the Logistics & Administration Assistant supports administrative and logistical operations to ensure efficient office functioning. The role also assists with HR administration, procurement, and maintenance of office resources.
Core Responsibilities
Maintenance and Logistics
- Manage office supplies procurement and maintain stock control
- Maintain and update inventory and asset registers
- Request and compare supplier quotations to select the most suitable options
- Ensure safeguarding of office equipment and surroundings
- Manage AFM premises by identifying maintenance and repair needs, including:
- Inspecting premises weekly to identify maintenance requirements
- Reporting urgent issues immediately and coordinating timely repairs
- Conducting monthly comprehensive reviews for long‑term maintenance planning
Reception and Coordination
- Provide client assistance at reception in the receptionist’s absence
- Coordinate with the pedagogical and cultural team to support events
- Manage cleaning supplies and ensure office spaces are well maintained
Administration and Procurement
- Office supplies procurement and stock control
- Prepare purchase orders and supplier quotations
- Manage insurance coverage updates and renewals
- Maintain parking lists
- Supervise the housekeeper
Human Resources Support
- Assist with payroll preparation, PAYE, and deductions
- Maintain and update employee records and leave balances
- Assist with processing leave applications and tracking balances
- Ensure HR policies are effectively communicated and implemented
Event and Project Coordination
- Support the Communication Officer by posting AFM posters and banners
- Maintain and update the register of books borrowed by members
- Manage the Farmers Market project from A to Z, including planning, coordination, and execution
- Ensure technical services for events such as Cinema Night, including sound, visuals, and logistical requirements
- Collaborate with cultural and pedagogical teams to provide logistical and technical support for events
- Ensure smooth setup and operations during events, including management of equipment and technical support teams
This is a practical, field-oriented role. We are especially looking for candidates who are comfortable working on-site, handling equipment, coordinating suppliers, and solving issues quickly, not only office-based tasks.
Based in Maseru
To apply, please complete the application form by Saturday April 18th at 12h:
https://lnkd.in/dv_SGznp
Important: Only applications submitted through the form will be considered.
Feel free to share with candidates who have strong logistics, maintenance, or event experience.