Logistics & Admin Assistant
Alliance Française de Maseru (AFM) is looking for a Logistics & Admin Assistant to join its team in Maseru.
The Alliance Française de Maseru, founded in 1981, is an association registered in Lesotho. Its missions are to promote the teaching of French language in Lesotho, organise cultural events and support artists in Lesotho, and maintain the Maseru Library.
We are looking for someone organised, reliable, hands-on and proactive, who is comfortable working in a dynamic environment combining administration, logistics and events.
Position
Job Title: Logistics & Admin Assistant
Location: Maseru
Job Description
Under the supervision of the Finance & Admin Officer and the Director, the Logistics & Admin Assistant supports administrative and logistical operations to ensure efficient office functioning. The position assists in HR administration, procurement and the maintenance of office resources.
Core Responsibilities
Maintenance and Logistics
- Manage office supplies procurement and maintain stock control.
- Maintain and update inventory and asset registers.
- Request and compare quotations from suppliers to select the most suitable option.
- Ensure safeguarding of office equipment and surroundings.
- Manage the premises of AFM by identifying the need for maintenance and repair:
- Inspect premises weekly to identify maintenance and repair needs.
- Report urgent issues immediately and coordinate timely repairs.
- Conduct a monthly comprehensive review for long-term maintenance planning.
Reception and Coordination
- Provide client assistance at reception in the receptionist’s absence.
- Coordinate with the pedagogical and cultural team to support events.
- Manage cleaning supplies and ensure office spaces are well-maintained.
Administration and Procurement
- Welcome and assist clients at reception.
- Coordinate with the pedagogical and cultural team to support events.
- Manage cleaning supplies and ensure office spaces are well-maintained.
- Manage office supplies procurement and stock control.
- Prepare purchase orders and quotations.
- Manage insurance coverage updates and renewals.
- Maintain parking lists.
- Supervise the housekeeper.
Human Resources
- Assist with payroll preparation, tax (PAYE) calculations, and deductions.
- Maintain and update employee records and leave balances.
- Assist with processing leave applications and tracking balances.
- Ensure HR policies are effectively communicated and implemented.
Event and Project Coordination
- Support the Communication Officer by posting AFM posters/banners.
- Maintain and update the register of books borrowed by members.
- Manage the Farmers’ Market project from A to Z, including planning, coordination, and execution.
- Ensure technical services for events such as Cinema Night, ensuring sound, visual, and other technical requirements are met.
- Collaborate with cultural and pedagogical teams to provide logistical and technical support for events.
- Ensure smooth setup and operations during events, including managing equipment and technical support teams.
Candidate Profile
AFM is looking for someone who is organised, reliable, hands-on and proactive, with an interest in growing with the organisation and committing to it for the longer term.
How to Apply
Interested candidates should apply through the Google Form: https://forms.gle/enjBiXFZHRE52nPn6
Application Deadline: Thursday, 1 October 2026 at 12:00 noon.
Only shortlisted candidates will be contacted.