CATHOLIC RELIEF SERVICES/LESOTHO
Job Announcement
Catholic Relief Services is currently recruiting for Logistics Management Information Systems (LMIS) Officer for Bokamoso Ba Bana project in Maseru, Lesotho:
NB: THIS POSITION IS SUBJECT TO THE AVAILABILITY OF FUNDS Job Title: Logistics Management Information Systems (LMIS) Officer
Reports to: Chief of Party
Job Summary:
You will help coordinate and ensure risk mitigation in inventory management through established inventory accounting and reporting processes in support of high-quality programs serving the poor and vulnerable. Your knowledge and experience will allow you to ensure compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements, as you apply the principles of stewardship, integrity, transparency, and accountability.
Roles and Key Responsibilities:
• Ensure required documents, data updates, and reports from different Food Management Unit (FMU) warehouses, surveyors, and external suppliers are received and consolidated in a timely manner and in compliance with standard policies and procedures.
• Monitor, review, and analyze inventory accounting records and data entries in the inventory tracking and management information system for accuracy and completeness. Report accounting discrepancies and irregularities.
• Work in close coordination with relevant program and supply chain staff to resolve issues and reconcile inventory with accounting records.
• Update various accounting registers (master shipping ledger, master inventory ledger, loss and claims ledger, other as applicable).
• Prepare accurate and timely monthly, quarterly, and yearly reports pertaining the financial statement and the status of goods and beneficiaries for internal and external project stakeholders.
• Work with project managers to prepare for audits and coordinate the audit process.
• Prepares check and check disbursement voucher and submits for approval and substantiate the payments with objectively verifiable supporting documents, settle withholding tax, pension contribution and income tax to the concerned government organization and review petty cash expenses report for replenishment.
Education and Experience
• Bachelor’s Degree in Accounting, Finance, Statistics, Economics, or related field.
Professional certifications(s) in supply chain a plus.
• Minimum of 3 years work experience in a similar position, preferably in an international organization.
• Additional education may substitute for some experience.
• Knowledge and experience with various public donors’ regulations.
• Knowledge and understanding of inventory tracking, accounting, and reporting systems and principles.
• Understanding of Generally Accepted Commodity Accountability Principles (GACAP) preferred.
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio). Experience with inventory accounting software and/or other database management systems (e.g. MS Access) highly desirable.
Personal Skills
• Very good analytical skills with ability to detect and report inconsistencies
• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented
Required Languages – Must be fluent in English and Sesotho
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship
Supervisory Responsibilities (none)
Required Languages – Fluent in both Sesotho and English
SUBMISSION
Please note that the position is only open to applicants who are Citizens of Lesotho. Interested Basotho candidates should submit their CV, cover letter, Copies of Education certificates no later than 17th March 2023 at 14:00 by email to [email protected] with the subject line: Logistics Management Information Systems (LMIS) Officer. If the subject line does not indicate the position, the applicant will not be considered.
HARD COPY APPLICATIONS NOT ACCEPTED. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Please be advised that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, all successful candidates will be subject to a comprehensive background check, and their personal/professional references will be asked to evaluate their behaviors related to the above safeguarding-related topics.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer.