Legal Administrator – Amanzimtoti, KwaZulu-Natal

• Sort, organize and maintain legal records accurately
• Streamline document filing process ensuring their availability at all times
• Check all incoming material and categorize either on the basis of content or alphabetically
• Ensure all new documents and paperwork are filed and logged properly in the system
• Handle all enquiries related to paperwork/documents
• Manage document structuring to ensure easy finding and retrieval when required
• Manage all user requests related to document positioning, finding and retrieval
• Maintain records of the documents filed and removed
• Inspect the filing section periodically to ensure records are categorized properly and are being maintained in a good condition
• Take necessary steps to place documents in storage receptacles
• Maintain a log of all outgoing files to ensure documents are returned in time
• Digitise all necessary documentation and store in electronic systems
• Classify information logically on the basis of use, content, purpose etc
• Archive inactive records in accordance with the records retention schedule
• Perform administrative taks as needed
  

KEY COMPETENCIES / SKILLS

• Planning and organising
• Attention to detail
• Proactive and taking initiative
• Self-motivated and energetic
• Verbal and written communicationg

ESSENTIAL MINIMUM QUALIFICATIONS / EXPERIENCE:

• Matric
• 2 years’ experience in the administration of legal files and generation of basic agreements
• Basic Computer Skills
• Records management
• Data capturing