Invitation to Bid: Printing of OVC and DREAMs tools

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INVITATION TO BID

NATIONAL COMPETITIVE BIDDING

Procurement of Services

Printing of OVC and DREAMs tools

 Reference No.: KB/EOI/2021-02

To All Interested Service Providers.

Baylor College of Medicine Children’s Foundation Lesotho is currently implementing a 5-year US Government funded Cooperative Agreement consortium of local and international non-governmental organizations (Karabo ea Bophelo). This project will be implemented to complement the Government of Lesotho’s endeavors to expand access to and uptake of multi-sectoral interventions to prevent new HIV infections and reduce vulnerability to those infected and affected by HIV/AIDS throughout the ten districts of Lesotho.

 Baylor College of Medicine Children’s Foundation Lesotho herein invites submissions of bids for the provision of Printing Services (OVC and DREAMS Tools) from reputable and qualifying local vendors:

The requirement is packaged as per Table 1 and Table 2 below:

Table 1: Printing of OVC Tools:

All OVC Tools on A4 paper size; Back-to-Back; Black on white 80 gsm paper
Item No.Description of ToolQuantity
1HVPT (4 page)6100
2Adult & Child Assess (24 page)3400
3Adolescent assessment (09-17) (24 page)3400
4Consent Form (1 page)2900
5Case Plan (9 page)11190
6Case Plan Summary (2 page)7100
7Child Vulnerability Form (1 page)9600
8Service Form (1 page)10800
9TB Screening Tool (1 page)2400
10Case Plan Readiness Assessment Tool (9 page)3300
11HIV Risk Assessment (3 page)350
12SILC Constitution (9page)650
13Loan Tracker (2 page)500
14DCF (2 page)500
15Parenting Pre & Post Evaluation (3 page)25900
16Afiateen Pre & Post evaluation (3 page)24900

Table 2: Printing of DREAMS Tools:

All DREAMS Tools on A4/A3 paper size; Back-to-Back on white 80gsm paper
Item No.Description of ToolQuantity
1Enrolment Form (16 page) A4 size21000
2Risk Assessment Form (12 page) A4 size21200
3Service Form (1 page) A3 size26200
4DCF (2 page) A4 size3000
5Loan Tracker (2 page) A4 size2700
6SILC Constitution (9page) A4 size1000
7Pre & Post Evaluation Form (Social Assets) (3 page) A4 size10000
8Pre & Post Evaluation Form (Parenting) (3 page) A4 size13000

The procurement method of this procurement is: National Competitive Bidding and the selection criteria is Least Cost Selection.

Prospective Bidders must provide the following and valid documents:

  1. Brief Company Profile not exceeding 3 pages
  2. Valid Traders Licence issued by the Ministry of Trade
  3. Valid Tax Clearance Certificate (from source)
  4. VAT Certificate/Registration (if applicable)
  5. 3 References not older than 2 years where services of a similar or bigger magnitude where provided.

 “Submission of the above-mentioned documents is mandatory, partial submission thereof will automatically disqualify your bid”.

Bidders are required to submit financial proposals in Maloti. The financial proposal must show the cost of services, including VAT and any other taxes (if applicable). However, the amount of tax should be stated separately.

Financial proposal should be presented in a format demonstrated on Table 3 below (line-item number 1 is an example). All shown fields are mandatory.

Table 3: Financial Proposal

Item No.:Description of ToolPaper SizeNo. of PagesExcl. Unit Price(M)VAT(M)Inclusive Price(M)
1Enrolment FormA4161.000.151.15
       
       

The cost of preparing proposals and negotiating a contract is not reimbursable by BCMCFL-KB.

Interested and legally registered local Service Providers should:

  1. Submit their Proposals to Baylor College of Medicine Children’s Foundation Lesotho Maseru (Botsabelo, near Queen Mamohato Memorial Hospital) ONLY on  02nd July 2021 not later than 1200 noon. All submission received after 12:00 noon will not be accepted.
  2. An original tender document with four copies should be included in a sealed eveloped.
  3. Tender Reference Number: KB/EOI/2021-02 should clearely be marked on the envelope.  

Bidders are allowed to seek clarifications at [email protected]. The tender reference number should clearly be on the subject of your email. Deadline for requests for clarifications is 23rd June 2021 @ 1700hours. Response to the clarifications will be sent back via the email address on 25th June 2021 by 1700hours.

Baylor College of Medicine Children’s Foundation Lesotho is under no obligation whatsoever to consider any vendor for this procurement and may, at its sole discretion cancel it at any point without prior notice.

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