INVITATION TO BID
NATIONAL COMPETITIVE BIDDING
Procurement of Services
Printing of OVC and DREAMs tools
Reference No.: KB/EOI/2021-02
To All Interested Service Providers.
Baylor College of Medicine Children’s Foundation Lesotho is currently implementing a 5-year US Government funded Cooperative Agreement consortium of local and international non-governmental organizations (Karabo ea Bophelo). This project will be implemented to complement the Government of Lesotho’s endeavors to expand access to and uptake of multi-sectoral interventions to prevent new HIV infections and reduce vulnerability to those infected and affected by HIV/AIDS throughout the ten districts of Lesotho.
Baylor College of Medicine Children’s Foundation Lesotho herein invites submissions of bids for the provision of Printing Services (OVC and DREAMS Tools) from reputable and qualifying local vendors:
The requirement is packaged as per Table 1 and Table 2 below:
Table 1: Printing of OVC Tools:
All OVC Tools on A4 paper size; Back-to-Back; Black on white 80 gsm paper | ||
Item No. | Description of Tool | Quantity |
1 | HVPT (4 page) | 6100 |
2 | Adult & Child Assess (24 page) | 3400 |
3 | Adolescent assessment (09-17) (24 page) | 3400 |
4 | Consent Form (1 page) | 2900 |
5 | Case Plan (9 page) | 11190 |
6 | Case Plan Summary (2 page) | 7100 |
7 | Child Vulnerability Form (1 page) | 9600 |
8 | Service Form (1 page) | 10800 |
9 | TB Screening Tool (1 page) | 2400 |
10 | Case Plan Readiness Assessment Tool (9 page) | 3300 |
11 | HIV Risk Assessment (3 page) | 350 |
12 | SILC Constitution (9page) | 650 |
13 | Loan Tracker (2 page) | 500 |
14 | DCF (2 page) | 500 |
15 | Parenting Pre & Post Evaluation (3 page) | 25900 |
16 | Afiateen Pre & Post evaluation (3 page) | 24900 |
Table 2: Printing of DREAMS Tools:
All DREAMS Tools on A4/A3 paper size; Back-to-Back on white 80gsm paper | ||
Item No. | Description of Tool | Quantity |
1 | Enrolment Form (16 page) A4 size | 21000 |
2 | Risk Assessment Form (12 page) A4 size | 21200 |
3 | Service Form (1 page) A3 size | 26200 |
4 | DCF (2 page) A4 size | 3000 |
5 | Loan Tracker (2 page) A4 size | 2700 |
6 | SILC Constitution (9page) A4 size | 1000 |
7 | Pre & Post Evaluation Form (Social Assets) (3 page) A4 size | 10000 |
8 | Pre & Post Evaluation Form (Parenting) (3 page) A4 size | 13000 |
The procurement method of this procurement is: National Competitive Bidding and the selection criteria is Least Cost Selection.
Prospective Bidders must provide the following and valid documents:
- Brief Company Profile not exceeding 3 pages
- Valid Traders Licence issued by the Ministry of Trade
- Valid Tax Clearance Certificate (from source)
- VAT Certificate/Registration (if applicable)
- 3 References not older than 2 years where services of a similar or bigger magnitude where provided.
“Submission of the above-mentioned documents is mandatory, partial submission thereof will automatically disqualify your bid”.
Bidders are required to submit financial proposals in Maloti. The financial proposal must show the cost of services, including VAT and any other taxes (if applicable). However, the amount of tax should be stated separately.
Financial proposal should be presented in a format demonstrated on Table 3 below (line-item number 1 is an example). All shown fields are mandatory.
Table 3: Financial Proposal
Item No.: | Description of Tool | Paper Size | No. of Pages | Excl. Unit Price(M) | VAT(M) | Inclusive Price(M) |
1 | Enrolment Form | A4 | 16 | 1.00 | 0.15 | 1.15 |
The cost of preparing proposals and negotiating a contract is not reimbursable by BCMCFL-KB.
Interested and legally registered local Service Providers should:
- Submit their Proposals to Baylor College of Medicine Children’s Foundation Lesotho Maseru (Botsabelo, near Queen Mamohato Memorial Hospital) ONLY on 02nd July 2021 not later than 1200 noon. All submission received after 12:00 noon will not be accepted.
- An original tender document with four copies should be included in a sealed eveloped.
- Tender Reference Number: KB/EOI/2021-02 should clearely be marked on the envelope.
Bidders are allowed to seek clarifications at [email protected]. The tender reference number should clearly be on the subject of your email. Deadline for requests for clarifications is 23rd June 2021 @ 1700hours. Response to the clarifications will be sent back via the email address on 25th June 2021 by 1700hours.
Baylor College of Medicine Children’s Foundation Lesotho is under no obligation whatsoever to consider any vendor for this procurement and may, at its sole discretion cancel it at any point without prior notice.