MINISTRY OF FINANCE AND DEVELOPMENT PLANNING
EXTERNAL CIRCULAR NOTICE NO. 3 OF 2025
Reference: FIN/HR/ADVERTS/03
Applications are invited from suitably qualified local candidates for the following position:
MINISTRY: Finance and Development Planning
JOB TITLE: Human Resources Officer (Civil Pensions)
GRADE: G
RESPONSIBLE TO: Human Resources Manager
NO OF POSITIONS: One (1)
JOB SUMMARY
Under the supervision of Human Resource Manager, the Human Resource Officer is responsible for the following:
MAIN DUTIES
1.0 TO UNDERTAKE HUMAN RESOURCE DEMANDS AND SUPPLY FORECAST (MANPOWER PLANNING, FUTURE CHANGES OF POLICING LAWS)
1.1 Undertakes inventory on existing jobs, workforce and training profiles, movements, structures, and labour relations
1.2 Assesses current plans, policies and priorities for implementation
1.3 Determines future Human Resource needs based on inventory and plan areas
2.0 TO UNDERTAKE JOB ANALYSIS WORK STUDIES, SURVEYS
2.1 Identifies job areas that need analysis and study
2.2 Selects a sample for study/analysis
2.3 States problems found in the areas studied
2.4 Conducts job analysis and work-studies
2.5 Writes jobs that require description and review
2.6 Presents findings and recommendations for improvements to HR procedures and systems
Purpose: To improve organizational effectiveness
3.0 TO HANDLE DISCIPLINARY CASES, GRIEVANCES, DISPUTES AND SAFETY OF EMPLOYEES
3.1 Advises staff on code of conduct, terms of employment and conditions of service
3.2 Creates awareness of health and safety standards and procedures
3.3 Attends to cases on disciplinary and grievances and counsels employees on personal/social problems that affect work
3.4 Investigates accidents in the workplace
3.5 Organizes employee welfare service as prescribed by policies and procedures
Purpose: To ensure good working relations and welfare of staff
4.0 TO ADMINISTER TRAINING, DEVELOPMENT AND THE PERFORMANCE MANAGEMENT SYSTEM
4.1 Consolidates the ministerial work plans
4.2 Prepares the ministerial training plan
4.3 Ascertains timely filling of performance appraisal forms
4.4 Organizes workshops, conferences, seminars and keeps contact with training institutions
4.5 Assesses validity of claims on annual increments and awards based on performance
Purpose: To ensure performance improvement
5.0 TO OVERSEE THE RECRUITMENT, AND SUPERVISION OF THE STAFF
5.1 Oversees maintenance of human resource information and prepares management report (staff complement/staff profile)
5.2 Prepares documentation for preliminary interviews
5.3 Collaborates with heads of sections to select candidates for pre-interviews
5.4 Prepares the shortlist out of pre-interview results for onward transmission to the Public Service Commission
5.5 Implements Public Service Commission decisions
5.6 Allocates jobs and monitors performance
Purpose: To ensure availability of skilled staff and filling of positions
6.0 TO IMPLEMENT HUMAN RESOURCES PLANS AND DECISIONS
6.1 Refers to authorized HR plans and decisions to take appropriate action
6.2 Writes proposals, memoranda and circulars to effect HR decisions and plans
6.3 Convenes meetings and solves problems pertaining to implementation of HR plans and decisions
6.4 Interprets Public Service Regulations and policies relating to Human Resources issues
Purpose: To ensure appropriate action
7.0 TO DRAW BUDGETS AND DETERMINE EQUIPMENT REQUIREMENTS
7.1 Identifies equipment and furniture requirements
7.2 Develops the annual HR division budget
Purpose: To ensure effectiveness of HR division
8.0 TO PROCESS PENSION PAYMENTS AND ENSURE ACCURATE DATABASE OF PENSIONERS
8.1 Verifies the compiled pensioners’ records to ensure authenticity
8.2 Verifies the computed pensioners’ records to ensure accurate pension and arrears payments
8.3 Monitors compilation of records to be captured into the payroll system to ensure accuracy
8.4 Captures pensioners’ records into the payroll system to effect changes
8.5 Verifies accuracy of captured changes into the system and rectifies where necessary
8.6 Addresses pensioners’ inquiries and resolves payment issues
8.7 Assists in preparing payroll data for audits and reports
JOB SPECIFICATION
Education and Training
- Master’s Degree in Human Resources Management / Industrial Psychology / Business Administration with a major in Human Resources plus two (2) years’ experience in Civil Pensions field
OR - Postgraduate Diploma in Human Resources Management / Industrial Psychology / Business Administration with a major in Human Resources plus three (3) years’ experience in Civil Pensions field
OR - BA Degree in Human Resources Management / Industrial Psychology / Business Administration with a major in Human Resources plus four (4) years’ experience in Civil Pensions field
OTHER NECESSARY SKILLS AND COMPETENCIES
- Proven supervisory skills
- Passing of assessment test
- Appreciation of HR principles
- Computer literacy
- Interpretation of Public Services and Civil Pensions rules and regulations
- Strong attention to detail and data entry skills
- Good communication skills for handling inquiries
- Ability to manage time effectively and meet deadlines
Application Instructions
Applications for the above position should be submitted to: Government Complex, Finance House, 3rd Floor, HR Office, Room 3022
Applications on relevant forms:
- G.P 104 for serving officers
- G.P 103 for job seekers
Applications must be accompanied by:
- Certified copies of educational certificates, transcripts, ID, CVs
- Council on Higher Education (CHE) certificate of verification
Submission Address:
Human Resources Office
Ministry of Finance and Development Planning
Government Complex, Finance 3rd Floor, Room 3063
P.O. Box 395, Maseru
Closing Date: Monday, 22nd September 2025
Note: Candidates are advised to write their email addresses and two (2) contact numbers at the top of their application forms.