OVERVIEW
The Graça Machel Trust is a Pan-African organisation working across the African continent on three issues: women’s rights, children’s rights, and nutrition. Our mission is to amplify women’s movements, influence governance, and promote women’s contributions and leadership in the economic, social, and political development of Africa; and advocate for the protection of children’s rights and dignity.
We catalyze action, support local initiatives, lend solidarity, and offer support where it is needed. We work through networks and collaborations, and incubate and create new initiatives where there are gaps.
JOB OBJECTIVE
The HR Officer shall play a key role in leading the HR strategy in line with the organisation’s strategy. S/he shall foster employee relations with a positive work culture for staff and the organisation to thrive. S/he shall provide HR expertise to support and guide management and staff in ensuring compliance with company policies and procedures. S/he shall provide technical support in building a conducive work environment and lead in building GMT into an employer of choice. S/he shall be responsible for one or several major section(s) of the human resources function such as recruitment & selection, performance management, employee wellness, Training & Development, industrial relations, compensation and benefits, induction, training etc. S/he shall contribute towards the development, implementation and coordination of human resources policies and procedures.
Responsibilities and duties:
HR Administration
Maintain a confidential system for personnel records for all employees in order to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfer, tenure, retirement, leave, and promotion.
Maintain and follow Human Resources procedures, regulations and processes related to the function, rights and responsibilities of all staff.
Timeously manage HR queries and staff requests.
Manage the Payroll, employee records and the Compensation and benefits strategy. Process all staff salary advances and providing guidance to line management.
Ensure all HR administrative processes are aligned with GMT’s policies and procedures and consistent application of processes by line management.
Conduct HR surveys, HR audits, exit interviews and Interact proactively with management and staff at all levels of the organization in the resolution of HR issues.
Offer HR support and advice to management and staff to ensure the enhancement of both employee engagement and performance levels.
Ensure that all staff members are aware of the Human Resources procedures regulations and processes, and that employees have access to the HR Handbook when needed.
Recruitment and Performance Management:
Lead the Recruitment, selection and placement process and ensure a comprehensive Induction (onboarding), training and development process is effective within the organization.
Provide coaching and mentoring to line management on the performance management process.
Monitor and ensure consistent implementation by line managers of the agreed performance management practices and standards.
Provide assistance on Skills Development initiatives and Employee Wellness to determine training gaps and recommend relevant interventions.
Collect and summarize data and carry out reports on HR performance indicators (KPIs – Key Performance Indicators), annual leave, sick leave etc.
Ensure smooth running of two annual performance review processes by Working with line managers to implement the staff evaluation process and receive and file evaluations from department supervisors.
Industrial Relations:
Manage all Industrial Relations matters for the organization and provide technical guidance and appropriate recommendations for all Grievance and dispute procedures.
Compliance with all labor and employee tax legislation and ensure adherence with the Codes of good practice in the organization.
Be aware of social legislation, advice, and guideline managers on all Labor related issues to ensure consistent application of all relevant labor legislation.
Manage all disciplinary, incapacity, grievance, and poor work performance issues within the GMT.
Represent the Trust at CCMA or Bargaining Council when necessary and head processes for Section 189 and Section 197 initiatives when required.
Liaise with medical insurance providers to register new employees, withdraw resigning employees, and provide assistance in solving problem claims.
Requirements:
Minimum Bachelor’s Degree in Human Resources Management
Minimum 5 years’ experience in a similar role.
Must be Computer Literate in MS Office.
Proven knowledge of Labour Legislation, Employment Equity Act and Skills Development Act within the South African work environment. Experience in regional/International organisations would be an added advantage
Ability to work under pressure, great interpersonal skills, a high level of integrity and ethics.
Ability to use own initiative with minimal supervision.
Must have well developed knowledge of and experience in the application of HR procedures and practices.
Be able to adapt to a changing environment.
Excellent administrative skills and attention to detail
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
REPORTING TO
Chief Executive Officer
Please submit a CV (maximum 3 pages) with references to [email protected]
Only successful candidates will be contacted. Salary is commensurate with qualifications and experience.
Late Applications and candidates who do not comply with the above requirements will automatically be disqualified. GMT reserves the right not to fill the position. Correspondence will be limited to short-listed candidates only. If you do not hear from us within one month of the closing date, please consider your application as unsuccessful.