Background
Pact Lesotho is the Global Fund Principal Recipient under the project name Stepping Up Universal Access: A multi-sectorial Partnership Response to HIV Prevention at the Community Level. The aim of the project is to support the implementation of the Lesotho National HIV and TB Strategic Plans by targeting the vulnerable groups and key populations with Behavior Change Communications interventions while strengthening the community response and civil society organizations. The is ending on September 30, 2021. Pact Lesotho seeks to recruit for the below positions on a short-term contract for effective coordination of Close-out of the project (until September 2021).
POSITION TITLE
HR Operations Officer
JOB SUMMARY
To provide administrative and logistical Human Resources support to the Project Director to ensure effective and efficient project close out.
Key Responsibilities: Project
Close Out Provide HR support to Project Director on project close out process
Coordinate with Project Director on all HR and operational close out related activities. Coordinate and update Project Director on legally required end of employment notifications and payouts.
Adhere to all Lesotho labor laws regarding end of employment.
Other duties as assigned. Human Resources Conduct an audit of all employee files to ensure they contain documentation regarding full life cycles of employment, including but not limited disciplinary procedures, employment contracts, benefits and allowances. Update employee files based on outcomes of audit.
Maintain HR administrative systems including but not limited to filing of documents, payroll records, leave allocation, etc. Coordinate payroll and benefits for all employees. Protects organization’s value by keeping information confidential Operations & Procurement Oversee procurement processes and procedures, including but not limited to central procurement system and service, ensuring the appropriate use of requisitions, bid evaluations, purchase orders, etc.
Compile all necessary supporting documentation of procurement transactions prior to payment and submit for approval Conduct inventory of all Pact fixed assets to ensure accuracy identification number, description, condition, location, purchase date, etc. Maintain, monitor, and update all lease and rental arrangements, Provide logistical support for all organizational activities including but not limited to technical activities, travel, coordination of all visitor arrangements to Pact Lesotho and other ad hoc administrative activities.
Ensure security and proper storage either in soft or hard copy for all documents and information, financial or otherwise including but not limited to personnel information and records, procurement records in compliance with organizational policies and good business norms. Other duties as assigned.
REQUIRED QUALIFICATIONS
Bachelor’s degree Human Resources/or Business Administration or related field5 years’ experience in related field.
EXPERIENCE
Experience closing out projects, Working Knowledge of Lesotho labor and employment laws. Experience working with International Donors such as The Global Fund, USAI
DExperience working with Serenic Navigator
Experience working with VIP payroll system
Excellent interpersonal skills
Willingness to travel within Lesotho
How to apply
Please note that only electronic submissions will be accepted
All applications must be accompanied by a Curriculum Vitae, Certified Educational Certificates, and names of three (3) professional referees and emailed to [email protected] / [email protected]
The closing date for receipt of applications is Monday 25th January, 2021 at 12noon
Disclaimer: Only successful candidates will be contacted.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.