Thembalethu Development was founded in 2002 as nonprofit organisation with the aim of becoming the socioeconomic development agency of choice for the mining industry, government, the private sector and international donors.
NGO based in Edenvale, seeks to employ a candidate with expertise in HR and Payroll Administration. The HR and Payroll Administrator reports to the HR Manager. He/She will be responsible for the recruitment of all staff. Key responsibilities will include payroll administration including capturing of payroll inputs, provide HR support to HR Manager for HR activities and ensure compliance to HR policies and procedures and SA legislation.
KEY PERFOMANCE AREA
HR Administration
Attend to requests for engagements of staff received from Department Heads
Upon authorisation of the appointment(s), engage with reputable Recruiters and manage the recruitment process to successful employment
Ensure employee information is filed accurately.
Attend to employee terminations as per defined employment contracts and Company policies and procedures.
Assist annually with review of the HR policies and procedures.
Ensure performance appraisal documents are completed and filed correctly.
Assist in staff induction and training coordination
Manage fixed term expiring dates and ensure all contracts are signed.
Assist in CCMA preparation.
Represent company at CCMA on conciliation process.
Assist in EE and WSP submission
Administrating of employee benefits
Managing staff leave using ESS
Payroll Administration
Collate and receive all employee information relating to the preparation and processing of the monthly payroll.
Ensure the accuracy of employee remuneration packages in the payroll system as per authorised employee contracts.
Review and ensure accuracy of approved changes to employee remuneration structures and Company benefits within the Delegation of Authority framework.
Ensure that all payroll deductions are in line with current Law.
Review and ensure the accuracy of authorised employee expense claims
Ensure that payrolls for Thembalethu Development NPC (TD) staff and project staff, are presented to the FM and HRM, for review and authorisation, within the Finance Department deadlines
Ensure the accurate and timely payment of authorised employee salaries
Ensure that all payroll related information and reports are provided to the Finance Department after payment of employee salaries.
Ensure the timely distribution of employee payslips coinciding with the salary payments
Respond to all employee salary questions and queries in a timely manner.
QUALIFICATIONS AND EDUCATIONAL REQUIRMENTS
Education and qualifications
Qualification in HR Management or qualified by experience.
3 years of experience in a Human Resources and Payroll functions
Advanced working knowledge and experience of Sage payroll required.
General knowledge of employment laws and HR best practices
Previous experience in an NGO will be an added advantage
Preferred Skills
Excellent interpersonal relationship building and employee coaching skills
Good analytical skills and attention to detail
Good problem solving skills
Ability to communicate effectively with employees
Ability to work independently and as part of a team
Good time-management skills with the ability to meet deadlines
People oriented and results driven
Good listening, negotiation and presentation skills
Only applicants possessing the prescribed minimum qualifications and experience are invited to submit their electronic CVs, ID Copy and Qualifications with a subject line “HR and Payroll Administrator” to [email protected]
For more about the Thembalethu Development, refer to www.thembalethudev.org