Overview:
The Grants and Program Officer’s primary responsibility is to assist the Senior Grants & Program officer in managing the programmatic grant ensuring completion of grants management task and support the management and implementation of the VMMC program. He/she will ensure that grantees report comply with USAID and other grants regulations as well provide programmatic support for the implementation of the VMMC project. The Grants and program Assistant reports directly to the Senior Grants and Programs Officer.
Key responsibilities
include but not limited to:
Responsibilities:
• Conducting the initial processing of new grantees including reviewing proposal submissions for required elements, coordinating questions/answers, coordinating the scoresheets for all reviewers, corresponding with applicants, and fi nalizing agreements.
• Drafting FAA agreements, including the milestone and deliverable matrix, to ensure compliance with donor and
organizational requirements.
• Provide feedback to all the applicants in consultation with the program and finance team
• Organise periodic support visits to grantees and document reports of visits.
• Organizing and maintain grant and program documentation including grantee reports, team meetings and correspondence
• Track agreements including expiry dates, and support with modifications as needed
• Liaise with Jhpiego Contracts Management department as appropriate to expedite review of grants or answer questions related to the subgrantees
• Ensure timely submission of sub grantees’ required invoices and reports according to the milestones in their agreement
• Receive subgrantee invoice submissions and review for accuracy; route invoices for approval; liaise with finance department to ensure timely payment of all approved invoices
• Communicate regularly with subgrantees on program updates and collaboration
• Meet regularly with sub-grantees to track progress of activities and routine programmatic reviews
Perform other duties as assigned by the supervisor to ensure sound functioning of the Khanya program
Qualifications and Skills Requirement:
• Bachelor in Management, Public Health, Administration or other related field
• At least 3 years of experience working in on a health program Working knowledge of USAID rules and regulations
• Previous experience with nonprofit organizations and FAA grant management will be an added advantage
• Effective Communication skills with senior management, third party vendors, technical staff , as well as non-finance staff
• Presentation and customer relationship skills including strong written and verbal communication skills
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Knowledge of international and USG donor agencies and private sector foundations
• Understanding of USAID rules and regulations
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situation
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Correspondence will be communicated with shortlisted candidates only
Jhpiego is an Equal Opportunity Employer
Interested candidates should submit application letter, CVs, certified copies of certificates and transcripts, two letters of references (one from the current employers), identity document, certified copy of recent retention certificate from relevant professional body and certified copy of licensure issued by relevant professional body if applicable.
All applications addressed for the attention of Human Resources Manager must be sent to Jhpiego Office, email address: [email protected]
or
hand deliver to Jhpiego Offi ce Dolphin House #2, ground floor,
23 Motsoene Road, Industrial Area Maseru
Closing date:
12 pm on Friday, 05th February 2021.
Only shortlisted candidates
will be contacted. For further informati on about Jhpiego, visit our website at www.jhpiego.org.