Grants Accountant


Grants Accountant( (PEPFAR Faith and Communities Initiative)

Reports to ; Senior Grant Accountant

Location; National Office , Maseru

Purpose of the Position:

The Grant Accountant will manage grant accounting and budgetary functions for PEPFAR funded FCI project, ensure compliance with US Government standards, reporting requirements and guidance. The Grant Accountant will coordinate closely with the Project Manager, and finance officers from the prime, FHI360.


Monitor grant expenditures 20%

Monitor actual grant expenditures against approved donor line item budget on a monthly basis; alert to any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the donor government where appropriate.

Manage the grant tracking/monitoring system, ensuring all relevant grant information is accessible on a timely basis and properly summarized.

Maintain working relationships with prime 10%

Maintain strong communication with the Prime (FHI360’s) financial officers, and follow-up on requests by the prime in a timely manner

Update financial systems 10%

Capturing correct transaction vouchers into sun systems and putting the journal on hold for further review before posting

Payroll and staff salary obligations 10%

Preparation of Salaries Journal and payroll reconciliations on a monthly basis for the Grant and Relief projects based on LDR allocations.

Ensure that all LDRs and timesheets are submitted timely.

Budget preparations 10%

Participate in FCI grants budget preparation and revision as needed and monthly spending monitoring meetings.

Ensure financial compliance 10%

Review all Employee Expense Reports and check allow ability of expense per WVI and donor requirement.

Financial reporting 25%

Follow ups and reconciliation of balance sheet accounts relevant to the FCI project.

Preparation of funding Forecasts for the FCI project monthly.

Conduct periodic reports preparation when necessary.

Assist in preparation of variance explanations in consultation with project officers and the Project Manager.

Timely preparation of Pre Approvals for the FCI Project.

Review and payment of requisitions 5%

Timely review of requisition relating to the FCI project in provision procurement system.

Rotationally assure responsibility with other Accountants issuance of petty cash to staff members.

Ensuring suppliers relating to the FCI project are paid on time and all necessary filling done.


Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

B.A Degree in Accounting or relevant fields and have knowledge in GAAP and practical knowledge of financial system and internal financial controls and procedures.

Requires four years related experience, preferably with US government grants.

Fluency in English is required

Proficiency in computer basic skills- MS Office; Internet; Basic data analysis skills;

Self- managed, self-driven, results oriented individual with excellent communication, interpersonal, report writing and analytical skills;

Dedicated team player with ability and experience to work in a multidisciplinary team.

Other Competencies/Attributes:

Adaptability and flexibility

Honesty and personal integrity, accountability and quality achiever

Excellent communication skills

Must be a committed Christian, able to stand above denominational diversities

The position is contract based (End of contract 30th September 2021)


Competitive with market standards

Closing date 18 December 2020

Apply here!