Grant Accountant-Empowerment of Civil Society Organisations for Promotion and Protection of Human Rights (PPHR)
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:Local – Fixed Term Employee (Fixed Term)
Job Description:
Major Activities
End Results Expected
Monitor grant expenditures
- Monitor actual grant expenditures against approved donor budget line items on a monthly basis; alert to any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the support office where appropriate.
- Ensure that the grant expenditure tracking/monitoring system is updated at all times, and ensuring all relevant grant information is accessible on a timely basis and properly summarized.
Maintain working relationships with the Support Office
- Maintain strong communication with the finance from support office, and attend to any requests by the donor made through the support office in a timely manner.
Update financial systems
- Importing the voucher interface into sun systems and putting the journal on hold for further review before posting.
- Ensuring that only transactions relating to the project are charged to the grant.
Payroll and staff salary obligations:
- Preparation of Salaries Journal and payroll reconciliations on a monthly basis for the Grant based on Labour Distribution Report allocations.
Budget preparations:
- Participate in any approved grant budget revisions as needed and meaningfully represent finance office in monthly spending monitoring meetings.
Ensure financial compliance:
- Ensure that only allocable and allowable costs are charged to the project and expenditure charging is in compliance with WVI chart of accounts
- Ensure all employee advance issued are retired on time within WVI timelines.
Financial reporting:
- Clearing and reconciliation of balance sheet accounts relevant to the project.
- Prepare funding Forecasts and Cash flow statements, and share with the Finance Manager.
- Prepare periodic financial reports when necessary.
- Prepare monthly activity reports reflecting spending by location and consolidate project spending.
- Assist in monthly preparation of variance explanations in consultation with project coordinators and all other project staff.
- Timely preparation of Pre Approvals for the project where necessary.
- Ensuring all Pre Approvals are settled on time to expense such expenses
- Review financial documents that need to be retained and scanned to the donor to ensure that they are adequate and correct.
Review and payment of requisitions:
- Timely review of requisition relating to the project in provision procurement system.
- Rotationally assure responsibility with other Accountants issuance of petty cash to staff members.
- Ensuring suppliers relating to the project are paid on time and all necessary follow-ups are done.
KNOWLEDGE, SKILLS AND ABILITIES
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
- B.A Degree in Accounting or relevant fields and have knowledge in GAAP and practical knowledge of financial system and internal financial controls and procedures.
- Requires two years related experience, preferably with EU funded projects.
- Fluency in English is required
- Proficiency in computer basic skills- MS Office; Internet; Basic data analysis skills;
- Self- managed, self-driven, results oriented individual with excellent communication, interpersonal, report writing and analytical skills;
- Dedicated team player with ability and experience to work in a multidisciplinary team.
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum education, training and experience requirements to qualify for the position:
- B.A Degree in Accounting or relevant fields and have knowledge in GAAP and practical knowledge of financial system and internal financial controls and procedures.
Preferred Skills, Knowledge and Experience:
- Adaptability and flexibility
- Honesty and personal integrity, accountability and quality achiever
- Excellent communication skills
- Must be a committed Christian, able to stand above denominational diversities
Working Environment / Conditions:
– 10% field based
– 90 % office based
Remuneration: Competitive with market standards
Application Requirements:
Please upload your CV and covering letter that clearly indicates the location you are applying for with copies of educational certificates, transcripts and ID. You are requested to provide full details of 3 referees (2 professionals and 1 spiritual) including 1 HR Practitioner. The required details are full referees’ names, designation, email address and contact numbers.
Closing Date: 18th January 2023
Applicant Types Accepted: Local Applicants Only