ActionAid Global Secretariat (GS) Hubs in London, UK/Johannesburg, South Africa / Nairobi, Kenya
Role Overview
Further internationalization by providing leadership in enabling good governance practice across the ActionAid International (AAI) Federation through increasing governance capacity, overall oversight and technical inputs and guidance on Membership Development Processes (MDP) -.
Key deliverables during the cover period will include preparation and delivery of two AAI Assembly meetings, the support provided to several countries on MDP, coordination of the implementation of agreed recommendations of the 2021 Governance Review, technical support provided on the Branch Transfer Project (transfer of CP’s/ Associates/ Affiliates from AAUK to AAI), alongside the provision of technical support to the International Board, to the Governance and Board Development Committee and the International Leadership Team (ILT).
Areas of Responsibilities
Strategic Impact and contribution-
· Functional and general management contribution to the international leadership team (ILT) taking a whole GS and Federation perspective
· Ensure good judgement, collaboration and agile decision making on individual and collective strategic priorities
· Provide governance assurance to the International Leadership Team and other key stakeholders on strategic deliverables
· Ensure adherence and delivery of AAI Talent Management for Governance including recruitment, selection, retention, development, and succession planning
· Conduct probation, performance management according to HR timelines ensuring high performing staff
· Provision of technical support for the effective functioning and delivery of the Governance and Board Development Committee (GBDC) and International Board mandates, on the following
· Organize GBDC meetings, prepare meeting papers, minutes, and support the Director in following implementation of decisions and action points
· Ensure AAI statutory documents are up to date and available, and propose amendments as necessary
· Support new Board members’ induction
· Manage and support the process of governance reviews and annual Board reviews and reflections
· Report on the implementation of governance review recommendations
· Provide quarterly MDP updates to GBDC
· Support GBDC to monitor AAI and Members’ governance standards and recommend required action or support plans to ensure compliance to governance standards
System, Policies and Procedures and Product Management-
Provide leadership in enhancing federation governance capacity across the federation by:
· Ensuring technical support and overall oversight of the Membership Development Processes including reviewing the process, collecting, and analyzing feedback on the process, monitoring implementation of guidelines, capacity building of staff and review teams, support to the Director in reporting the progress of MDP to the GBDC
· Developing and updating appropriate tools and resources, updating online, and facilitating training/workshops as and when needed including the annual Governance Workshops during the Assembly meetings and advancing the ‘Good Governance Academy’
· Ensure governance reviews are conducted and shared
· Integrating good governance in leadership (MMLD and SLDP) training
Coordinating capacity building and strengthening of the Governance Focal Persons (GFP) as a community of interest
Issue Resolutions, Crisis/Risk Management-
Support and provide information and analysis on governance so that risks can be identified dealt with effectively
Communications, Influencing and Coordination-
Facilitation and technical support on other internal Governance Processes, Learning and Networking:
· Provide support and induction to AAI representatives and facilitate analysis of AAI representatives’ experience and accountability reports for GBDC
· Contribute to the Governance section of Annual Reports
· Liaison with internal and external legal resources on Constitutional and Compliance matters.
· Conduct research and updates on any new developments in the areas of NGO and corporate Governance
Share AAI’s good governance and internationalization experience internally and externally
Contact internal governance and accountability sector experts/academics to enhance learning
Facilitation of support to AAI General Assembly and Assembly Committees:
· Provide technical inputs and support in the preparation of AOC/EC meeting papers
· Support all aspects of election processes at Assembly Meetings including the nomination of candidates, voting etc.
· Facilitate appointment of a professional Election Officer
· Develop guidelines for the nomination of candidates for the IB through GBDC
· Facilitate the process of calls for motions and nominations and analyses of the same and advise/guidance to the AOC/EC committees
· Draft agenda, develop facilitation plan for AGM and analyse meeting feedback
· Ensure meetings are convened in accordance with guidelines and oversee the writing of minutes
· Support the Convener to conduct the Assembly Meeting in line with guidelines and standards
· Draft Communications to Assembly Representatives and participants
· Support to Directors in the development of Board motions and Assembly papers.
Education and Qualifications
· Graduate (at least Bachelor’s Degree) in a relevant field, organisational development or development management
· Excellent written and oral communication skills and proficiency in English and any other major languages commonly used in the federation
Essential Experience
· Substantial experience in internal governance, working and supporting national and international boards and executive management teams**
· Ability to work in a multicultural context/environment, engage in social justice activism /advocacy and demonstrate innovative practices
Essential skills
· Staff management experience in a large, decentralized organisation and in a complex, uncertain international environment
· Proven experience in an organisational development approach to governance development
· Experience in collaborating with governance structures and understanding of good governance principles and their application
· Appreciation and ability to work in a multicultural context
· Ability to influence cross-functionally both peers and multiple teams in a decentralized environment
· Commitment to ActionAid’s vision, mission, values, and women’s rights and women leadership.
This Job Description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
How to apply
To apply please visit our website via the link:
https://actionaidinternational.bamboohr.com/jobs/
Application Deadline: 19 May 2022
It is part of every staff member’s responsibility to contribute to ActionAid International culture and comply with the organisation’s values and practices, which are:
Leading Innovation and Change Establish a culture of excellence in the respective team that values experimentation and continuous improvement
Feminist Leadership: Championing feminist leadership principles and values including commitment to diversity and inclusion (race, gender, power)
AAI Values Practice: Ensure personal and team culture that demonstrates all of AAI values including Mutual Respect, Equity and Justice, Integrity, Solidarity with People Living in Poverty and Exclusion, Courage of Conviction, Independence and Humility