The Graça Machel Trust works across the continent on three issues: women’s rights, children’s rights, and governance and leadership. We catalyse action, support local initiatives, lend solidarity and offer support where it is needed. We work through networks and collaborations, and incubate and create new initiatives where there are gaps.
Our mission is to amplify women’s movements, influence governance, and promote women’s contributions and leadership in the economic, social, and political development of Africa; and advocate for the protection of children’s rights and dignity.
The Graça Machel Trust seeks to appoint a Receptionist and Admin Assistant to be based in Sandton.
Employment type: Fixed-term contract
Start date: Immediately
The purpose of the position is to act as the first point of contact for visitors and callers to the Graça Machel Trust and to undertake a range of other administrative tasks as identified.
Reports to: Finance and Administration Manager
Responsibilities:
The purpose of the position is to take care of all front-of-house functions professionally and efficiently and general office administrative support including:
- Reception Management and Switch Board Operation;
- Visitor Management;
- Post, courier and delivery coordination and management;
- Minutes taking and filing;
- Logistics / Event management Support;
- Facilities Management coordination and support;
- Management of office supplies;
- Provide administrative support to CEO as and when required.
Requirements:
- Education
- Office administration or other relevant qualification
- Experience
- A minimum of 3 years’ experience in a similar position, including experience in reception and office administration.
- Knowledge, skills and abilities
- Numeracy and literacy skills
- Computer literate in MS Office suite
- Organization and planning skills, ability to multi-task
- Good problem-solving ability
- Good interpersonal skills
- Attention to detail
- Accuracy, flexibility, reliability and teamwork
- Effective verbal and listening communications skills
- Customer service experience
- Maintaining a consistent professional attitude
- Telephone etiquette
General Requirements
- Driver’s licence (desirable)
- High proficiency level in English
- Must be eligible to live and work in South Africa
- Reference, qualification and criminal checks will be conducted.
Please submit a CV (maximum 3 pages) with references to [email protected] Only successful candidates will be contacted. Salary is commensurate with qualifications and experience.
Late Applications and candidates who do not comply with the above requirements will automatically be disqualified. GMT reserves the right not fill the position. Correspondence will be limited to short-listed candidates only. If you do not hear from us within one month of the closing date please consider your application as unsuccessful.
For more about the Graca Machel trust, refer to gracamacheltrust.org