Applications are hereby invited from suitably qualified local candidates for the following positions tenable in the Prime Minister’s Office:
MINISTRY : PRIME MINISTER’S OFFICE
DEPARTMENT : FOOD MANAGEMENT UNIT
POSITION : FOOD ADMINISTRATOR
GRADE : G
RESPONSIBLE TO : DEPUTY DIRECTOR
LOCATION : MASERU
NUMBER OF POSTS : ONE (1)
JOB SUMMARY
Under the general supervision of the Deputy Director, the incumbent is responsible for supervision and co-ordination of staff in the Plans and Programmes division. The incumbent is also responsible for the direction and effectiveness of the Plans and Programmes Division.
MAIN DUTIES
- CO-ORDINATE IMPLEMENTATION PROCEDURES, MONITOR AND EVALUATE GOVERNMENT AND DONOR FUNDED PROJECTS
1.1 Convenes meetings with the government and donor agencies to address operational issues.
1.2 Facilitates the Monitoring and Evaluation exercise of food security/ aided projects/programmes.
1.3 Ensures effective liaison with relevant local representatives of donor agencies and Ministries regarding food security/aided projects/programmes.
1.4 Prepares, compiles and submits proposals to relevant Ministries/Organizations with regard to food security/aided projects/programmes.
1.5 Draws Memorandum of Understanding (MOU) between the department and relevant stakeholders.
1.6 Prepares and Compiles the annual workplan of the department.
- COMPILE INTERNAL, TRANSPORTATION, STORAGE AND HANDLING (ITSH) CLAIMS
2.1 Prepare and compile allocation plans for food security/aided
ojects/programmes.
2.2 Compare and contrast documents (invoices and spreadsheet) to verify transporter’s claims.
2.3 Compile and submit the report to WFP on the tonnage of distributed food commodities for reimbursement.
2.4 Facilitates processes on the disposal of spoiled/infested food commodities. - SUPERVISION OF STAFF
3.1 Checks the work of subordinates periodically to evaluate their performance on stated objectives
3.2 Appraises subordinates timorously to monitor progress
3.3 Oversees development and utilization of Plans and Programme Division staff to ensure accomplishment of set objectives
3.4 Supervises subordinates on the compilation and submission of reports to relevant Ministries/Organizations on the distribution of food commodities.
JOB SPECIFICATION
Masters in Public Administration/Business Administration/ Development Studies/ Project Management/ Economics.
OR
Post Graduate in Public Administration/Business Administration/ Development Studies/ Project Management/ Economics plus two (2) years experience in related field.
OR
BA in Public Administration/Business Administration/ Development Studies/ Project Management/ Economics plus three (3) years experience in related field.
OTHER RELEVANT KNOWLEDGE/COMPETENCIES
Excellent English (written and spoken) Customer care and personal service Administration and management Analytical skills
Detail – orientation of warehouses and food handling Report writing
Applications on relevant forms of GP 104 for Serving Officers and GP 103 for job seekers (first appointment) accompanied by duly certified copies of
Educational Certificates, Transcripts, CV’s and National Identity Card (ID) are to be hand delivered to:
The Human Resources Office
PRIME MINISTER’S OFFICE
Qhobosheaneng, Government Complex
KINGSWAY ROAD
NOT LATER THAN FRIDAY, 18TH JANUARY, 2021