TITLE : Fleet Officer
DEPARTMENT : All Departments
SUMMARY:
To oversee the daily operations of outsourced PSI vehicles and make allocations as per need. Work as part of a team under the guidance and supervision of the Administration Manager or supervisor.
This position is based in Maseru and Reports to Administration Manager
Duties and responsibilities:
Ensures that PSI vehicles are kept clean and tidy and in functional order
Checks for other repair and maintenance areas not covered by the services e.g. recommend tyre change if necessary
Performs a monthly maintenance and service tracking and recommend required action.
Ensures that vehicles are parked in the designated areas every day
Keeps vehicle keys in a safe place
Checks and reports to Management any vehicle abuse
Performs monthly vehicle spot checks and report any defects to Management
Keeps files for each vehicle which should include any significant event e.g. accidents, service history etc
Assists Supervisor with assigning vehicles as per departmental requests
Assists Supervisor in doing vehicle and fuel reports on a monthly basis
Conducts driving tests for all who will need to drive PSI vehicles
Rental Vehicles
Verify the mileage on the log books against the submitted invoices.
Ensure that all hired vehicles’ log books are maintained, up-to-date and are in compliance with PSIs Standard Operating Procedures.
Undertake periodical spot checks of hired program’s vehicles. Allocate hired vehicles to different site offices and facilitate any changes that may be needed in such allocations.
Ensure that hired vehicles invoices are properly verified and checked for any errors before submission to the finance department.
Liaise with the procurement department in ensuring that the hired vehicles meet the standard requirements of PSI before they are engaged.
Keep track record of the hired vehicles maintenances and liaise with the vendors on the replacement vehicles when need arises.
Perform any other duties as may be assigned.
Any other jobs assigned by Supervisor and/or Management.
EDUCATIONAL QUALIFICATIONS AND WORK EXPERIENCE:
Degree in Public Administration or Business Administration
Two years’ experience working in the field of fleet management or logistics
Five years’ experience as a driver.
Previous experience working in the NGO sector will be an added advantage.
KEY COMPETENCIES:
Ability to communicate both in English and Sesotho
Ability to pay attention detail.
HOW TO APPLY
Interested candidates should hand deliver cover letter, resume/curricula vitae (CV), list of 3-5 professional references (with contact information, supervisory references preferred), certified copies of passport/ID and all academic degrees to the Human Resource Manager, PSI Lesotho, 138 Moshoeshoe Road, Industrial Area, Maseru, P.O Box 15863. While all application submissions will be reviewed and considered, only the
most qualified candidates will be contacted for interviews.
The application submission deadline is 12:30p.m. Local time on Friday, 27th March, 2020.