The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals who are citizens of SADC to apply for the following positions tenable at SADC Secretariat Headquarters.
Salary | $ 72,526.00 – 72,526.00 Annually |
Location | Gaborone, South East, Botswana |
Introduction | The Southern Africa Development Community Secretariat (SADC) is seeking to recruit highly motivated and experienced professionals who are citizens of Member States of the SADC to fill the following regional positions to its Organization Structure. Purpose of the Job •The Finance Officer will be responsible for coordinating Programme/ project financial management processes in line with SADC financial management policy and procedures and aligned to the requirements of the ICP/Donor. •Facilitate an efficient and effective financial administration accounting and reporting of project funds managed by the Secretariat •Supervise the work of the team falling under the officer |
Job Functions | Accounting,Administration,Compliance & Regulatory Affairs,Finance |
Industries | Regional Development |
Specification | Duties and Responsibilities; Budgeting •Prepare programme/project annual and quarterly budgeting and work plans; •provide adequate support and coordinate the budgeting process •Consolidate the annual budget and submit to the Financial Controller Budget & Expenditure Control •Ensure that commitments are only made against budgeted appropriations. Review and approve project commitments (purchase orders) •Review procurement procedures followed for award of contracts and ensure compliance with donor contractual requirements. Report exceptions to the Controller •Perform regular monitoring of project actual expenditure against budget and report potential overruns to management Accounting •Ensure chart of accounts are appropriately set up for accounting and reporting of programme/Project expenditures, and maintain control around updates •Review and analyse relevant reports prepared by the Assistant Finance Officer, financial reports, income and expenditures incurred by projects, perform relevant analysis and reconciliations to ensure completeness and accuracy •Prepare a timetable of donor reporting requirements and ensure compliance by the accounting team •Liaise with donor finance officers and address their queries on the financial reports •Provide relevant information for audit and clear audit queries •Keep up to date with International Financial Reporting Standards (IFRS) •Review all outstanding commitments made and ensure these are settled, accounted and reported before close of projects with donors •Process and monitor project payment requests ensuring that necessary clearance is obtained and payments are effected promptly and in accordance with applicable regulations of the financial and accounting procedure manual of the project of the Donor and those of the SADC Secretariat; Cash Management & Control •Review and approve disbursements for project expenditures after satisfactory review •Review agreements and contractual rules and procedures established by donors for sound cash management and ensure these are implemented and followed during the financial management of projects •Review all bank reconciliations and cash flow reconciliation prepared by Treasury Finance Officers for projects and Assistant Finance Officer and ensure they are complete and accurate •Ensure adequate controls are implemented and followed for proper management of project funds •Review monthly cash flow reconciliations and forecasts prepared by the Assistant Finance Officer and liaise with donors and banks in advance to solicit additional funding requirements •Ensure that project disbursement requests are prepared and submitted to the Donor in a timely manner, good time in order to maintain the necessary cash-flows to support the implementation of project activities •Provide periodic reports to the Financial Controller on cash flow positions and forecasts for review Internal Controls •Ensure contractual requirements of donors regarding internal controls around project financial management are effectively implemented •Review and implement auditor recommendations for better financial controls •Manage risks and implement appropriate mitigating measures. •Coordinate with the Assistant Finance Officer –Asset to ensure proper management and record keeping of fixed assets for the Secretariat and projects, ensure compliance with donor rules and conditions •Review and confirm all recoverable or payable balances at the close of projects, liaise with donor finance officers and SADC disbursement officers and treasury accordingly for settlement •Submit reports to donors as stipulated in contractual conditions and attend to ad hoc information request •Financial Contracts Management including financial Securities such as Bank Guarantee •Prepare Budgetary Performance Reports in respect of Grants and Projects matters Other •Coordinate with the Assistant Finance Officer –Asset to ensure proper management and record keeping of fixed assets for the Secretariat and projects, ensure compliance with donor rules and conditions •Review and confirm all recoverable or payable balances at the close of projects, liaise with donor finance officers and SADC disbursement officers and treasury accordingly for settlement •Submit reports to donors as stipulated in contractual conditions and attend to ad hoc information request •Financial Contracts Management including financial Securities such as Bank Guarantee •Prepare Budgetary Performance Reports in respect of Grants and Projects matters Supervision •Prepare work plan, schedule work, allocate and delegate tasks to subordinates •Supervise the subordinates and their work, and appraise their job performance •Provide advice and guidance as and when required to subordinates •Provide quality services as per service level agreements •Consult with the Head of Unit on any staff related issues •Provide inputs to the annual budget estimation for the unit •Prepare regular progress reports for the Financial Controller of Unit, as and when required •Undertake any other duties as delegated by the Supervisor |
Requirements | Position Requirements Qualifications •At least a Degree in a Finance related field from a recognised institution Specialised Knowledge •Knowledge of IAS, IFRS and IPSAS •Proficient in the use of computers and computer software relevant to the position Experience •At least 7-10 years of work experience in a similar field Skills Requirements •Communication and presentation skills •Interpersonal skills •Mentoring and coaching skills •Networking and relationship building skills •Organisational skills (planning, budgeting, time management, work prioritisation) •Research, analytical and problem-solving skills •Supervisory skills Competency Requirements •Apply interpersonal styles/methods to develop and motivate staff •Capable of maintaining quality whilst working under pressure and adhering to deadlines •Capacity to motivate and influence people positively and creates a climate where people want to do their best •Conceptual and practical thinking •Customer focused •Decisive •Demonstrate ability to work independently and largely unsupervised |
Job Closing Date | 03/05/2019 |