MINISTRY OF LOCAL GOVERNMENT, CHIEFTAINSHIP, HOME AFFAIRS AND POLICE
CIRCULAR NOTICE NO. 2 OF 2025
Reference: LGCHAP/EXT/CIRC/2
JOB TITLE: Finance Officer
Grade: G
Section: Administration
Responsible To: Assistant Finance Manager
Number of Positions: One (1)
Main Purpose of the Job
Under the general supervision of the Assistant Finance Manager, the incumbent is responsible for revenue collection, banking of cash, prompt payment of suppliers of goods, services and works, keeping proper records for revenues, expenditures, assets and liabilities, and supervising subordinate accounting staff.
Main Duties
1. To Supervise Payment Process
1.1 Checks supporting documents against the payment vouchers
1.2 Approves, prints and signs payment voucher
1.3 Unholds the payment
1.4 Submits payment vouchers for examination
1.5 Distributes cheques
2. To Supervise and Account for Revenue and Trust Monies Collected
2.1 Receives and registers receipt books and revenue stamps
2.2 Issues receipt books and revenue stamps to revenue collectors
2.3 Checks that revenue collected corresponds with receipts issued
2.4 Accounts for cash collected and receipt books issued
2.5 Analyses revenue collected according to the denominations
2.6 Books revenue collected into the system
2.7 Keeps proper record of all financial transactions related to, but not limited to, revenues, expenditures, assets and liabilities, under his/her responsibility
2.8 Issues acknowledgement receipts
3. To Bank Revenue Collected
3.1 Prepares collector’s statement and deposit slips
3.2 Deposits collections in the bank
3.3 Accounts for deposits through bank confirmation slips
4. To Supervise Staff
4.1 Implements sectional annual operational plan
4.2 Ascertains implementation of individual work plans
4.3 Conducts annual performance appraisals on individual supervisees to assess their performance against the set standards and to identify training and development needs
4.4 Organises training for accounting staff
4.5 Implements the budget
4.6 Disciplines staff under his/her supervision
Job Specifications
Education and Training
- Bachelor of Commerce (Accounting), or Bachelor of Accounting, or recognized equivalent accounting degree plus three (3) years working experience in an accounting/finance related field
OR - General Accountant or recognized equivalent professional accounting qualification plus two (2) years working experience in an accounting/finance related field
Membership of a recognized professional body is essential.
Other Relevant Knowledge
- Familiarity with the Generally Accepted Accounting Practice (GAAP), especially International Public Sector Accounting Standards (IPSAS) and International Financial Reporting Standards (IFRS) is essential
- Familiarity with the Integrated Financial Management and Information System (IFMIS) is an added advantage
- Knowledge of Public Service Act and Regulations is an added advantage
- Knowledge of Procurement Regulations, Treasury Regulations and Public Financial Management and Accountability Act is an added advantage
- Computer literacy is essential
Application Instructions
Applications on relevant forms:
- G.P 103 for job seekers
- G.P 104 for serving officers
Applications must be accompanied by:
- Completed appraisal forms
- Certified copies of national ID, educational certificates, transcripts, and CVs
Submission Method:
Hand deliver to:
Human Resource Office, Old Traffic Building, Basement Room 2 or 12
Closing Date: 17th September 2025
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.