LENEPWHA
Position: Finance Officer (1 Position)
Reports To: Director of Finance and Administration
The Lesotho Network of People Living with HIV and AIDS (LENEPWHA) is an umbrella organisation of community-based groups led by people living with HIV. LENEPWHA promotes HIV prevention, advocacy and impact mitigation, empowering people living with HIV as service providers and beneficiaries to improve access to essential services.
LENEPWHA invites applications from suitably qualified Secretariat employees and former LENEPWHA finance staff whose positions were affected by project-related retrenchment.
PURPOSE OF THE POSITION
Under the direction of the Director of Finance and Administration, the Finance Officer will manage day-to-day accounting, financial reporting and project expenditure monitoring.
The officer will maintain reliable financial records, support timely programme delivery and ensure that transactions are properly authorised, accurately allocated and supported in accordance with organisational policies and donor requirements.
KEY RESPONSIBILITIES
1. Accounting and Internal Controls
- Maintain and review general ledger and project accounts; prepare journals and adjustments with supporting documentation and required approvals.
- Review transactions captured by the Finance Assistant for accuracy, completeness, account coding, project allocation and authorisation.
- Prepare monthly bank and balance sheet reconciliations; investigate discrepancies and follow up outstanding items promptly.
- Track staff advances, payables, receivables and other balances; follow up timely liquidation and settlement.
- Maintain secure, complete and retrievable financial records, observe segregation of duties and escalate suspected irregularities.
2. Financial Reporting and Donor Compliance
- Prepare accurate monthly, quarterly and annual financial reports and donor-specific reports for review by the Director of Finance and Administration within agreed deadlines.
- Prepare expenditure schedules, cash-flow forecasts and funding utilisation analyses to support management decisions.
- Verify expenditure eligibility, donor budget compliance and allocation of shared costs using documented allocation methods.
- Maintain donor advance and expenditure schedules; identify and escalate unsupported, questionable or potentially ineligible costs.
- Prepare supporting schedules for annual financial statements and the Schedule of Expenditures of Federal Awards (SEFA), where applicable.
3. Budget Monitoring and Programme Support
- Monitor expenditure, commitments and available balances against approved organisational and project budgets.
- Prepare budget-versus-actual analyses, explain material variances and flag potential overspending, underspending and funding gaps.
- Work with programme teams on activity costing, expenditure forecasts, budget revisions and realignments for approval.
- Support project financial close-out by reconciling balances, clearing outstanding items and preparing required financial schedules.
4. Tax Administration and Audit Support
- Maintain VAT and tax records, exemption documentation and supporting schedules; review information compiled by the Finance Assistant.
- Prepare VAT refund claims where applicable and coordinate submission and follow-up through authorised channels.
- Support applicable tax calculations, reconciliations and submissions for review and approval.
- Prepare audit schedules, respond to financial queries through the Director of Finance and Administration and track agreed corrective actions.
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in Accounting, Finance or a related field.
- At least three years of relevant accounting or financial management experience, including experience in an NGO or donor-funded environment.
- Practical experience in bank reconciliations, general ledger management, financial reporting and budget monitoring.
- Experience using accounting software, preferably Pastel, and proficiency in Microsoft Excel.
- Experience supporting donor financial reporting, audits and VAT or tax administration.
KEY COMPETENCIES
- Strong numerical and analytical skills.
- Accuracy and attention to detail.
- Sound judgement, integrity and confidentiality.
- Effective planning and ability to meet deadlines.
- Clear communication and constructive collaboration with programme and finance teams.
HOW TO APPLY
Interested LENEPWHA Secretariat employees should address their applications to the Senior Human Resources Officer.
Email: [email protected]
Closing Date: 11 November 2026
Application Instructions:
- The email subject line must clearly indicate the position being applied for.
- All application documents must be submitted in PDF format.
Important: Former LENEPWHA finance staff from past projects whose positions were affected by retrenchment are highly encouraged to apply.