DEPARTMENT : ADMINISTRATION
JOB TITLE : FINANCE OFFICER
NO. OF POSITIONS : ONE (1)
RESPONSIBLE TO : ASSISTANT FINANCE MANAGER
MAIN PURPOSE OF THE JOB
Under the general supervision of the Assistant Finance Manager, the incumbent is responsible for revenue collection, banking of cash, prompt payment of suppliers of goods, services and works, keeping proper records for revenues, expenditures, assets and liabilities„ and supervising subordinate accounting staff.
1. To supervise payment process
1.1 Checks supporting documents against the payment vouchers.
1.2 Approves, prints and signs payment voucher.
1.3 Upholds the payment.
1.4 Submits payment vouchers for examination.
1.5 Distributes cheques.
2. To supervise and account for revenue and trust monies collected
2.1 Receives and registers receipt books and revenue stamps.
2.2 Issues receipt books and revenue stamps to revenue collectors.
2.3 Checks that revenue collected corresponds with receipts issued.
2.4 Accounts for cash collected and receipt books issued.
2.5 Analyses revenue collected according to the denominations.
2.6 Books revenue collected into the system.
2.7 Keeps proper record of all financial transactions related to, but not limited to, revenues, expenditures, assets and liabilities, under his/her responsibility.
2.8 Issues acknowledgement receipts.
3. To bank revenue collected
3.1 Prepares collector’s statement and deposit slips.
3.2 Deposits collections in the bank.
3.3 Accounts for deposits through bank confirmation slips.
4. To supervise staff
4.1 Implements sectional annual operational plan.
4.2Ascertains implementation of individual work plans.
4.3 Conducts annual performance appraisals on individual supervisees to assess their performance against the set standards and to identify training and development needs.
4.4 Organises training for accounting staff.
4.5 Implements the budget.
4.6 Disciplines staff under his/her supervision.
Education and Training
Bachelor of Commerce (Accounting), or Bachelor of Accounting, or recognized equivalent accounting degree plus three (3) years working experience in an accounting/finance related field.
General Accountant or recognized equivalent professional accounting qualification plus two (2) years working experience in an accounting/finance related field.
Membership of a recognized professional body is essential.
Other Relevant Knowledge
• Familiarity with the Generally Accepted Accounting Practice (GAAP), especially the International Public Sector Accounting Standards (IPSAS) and International Financial Reporting Standards (IFRS), is essential.
• Familiarity with the Integrated Financial Management and Information System (IFMIS) is an added advantage.
• Knowledge of Public Service Act and Regulations is an added advantage.
• Knowledge of Procurement Regulations, Treasury Regulations and Public Financial Management and Accountability Act is an added advantage.
• Computer literacy is essential.
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.
Applications on relevant forms of G.P 104 for serving officers and GP 103 for job seekers duly accompanied by completed appraisal forms coupled with certified copies of educational certificates and transcripts, should be sent to:
The Principal Secretary
Ministry of Police and Public Safety
P.O. Box 866
They can be hand delivered to Human Resource Office, Ministry of Police and Public Safety, Avani Maseru – Office Block, Room 721 or 730 not later than 16th OCTOBER, 2020.