mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. m2m trains, employs, and helps empower women living with HIV to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these ‘Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town, South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV. For more, visit www.m2m.org.
Finance Officer – Cape Town
The Finance Officer correct, process and reconcile a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, petty cash, vendor statements, and journal vouchers; review and code financial information; prepare and process documents to disburse funds, make deposits; compile and review information for accuracy; and maintain records. The Finance Officer will also be responsible for supporting with payroll processing for m2m country offices. The Finance Officer will also provide overall administrative support to the General Accounting unit. The Finance Officer reports directly to the Senior Finance Officer and provide direct support to the rest of the team in the General Accounting Finance team.
Key Performance Areas:
Purchasing
Enter all invoices into the Accounting system and allocate them against purchase orders
Deal with supplier queries regarding payments
Prepare Payment Vouchers and Creditors reconciliations
Create new vendors in accounting system, performing vendor verifications
Update the vendor master list
Manage the Purchase Requisition database
Staff accounts
Processing staff expense and liquidation claims submitted
Following up on all outstanding staff accounts.
Receive all requests and check for accuracy and compliance with organizational policies and procedures.
Cash book management
Entering the bank entries into the Accounting system
Process the credit card entries in the accounting system
Processing of petty cash and reconcile on a monthly basis
Assets
Provide clerical support to the Finance Officer and Senior Finance Officer in maintaining the fixed asset register.
Document Management
Receives, logs and checks all source documentation that are submitted to the finance unit for processing
Manage the filing system of all financial documentation
Supports in the retrieval of financial data during audits
Manage the archiving of all financial data
Maintaining and uploading documentation on share-point
Payments /Treasury
Create Beneficiary onto banking platform
Setup all payments onto banking system and print the audit reports for the finance manager to review
Monitor Bank account balances and notify the treasury unit if any bank accounts will be overdrawn
Follow up with bank regarding banking queries
Provide and print proof of payments to suppliers and staff.
Month-end close and assist with yearend close activities
Prepare the relevant month-end close reconciliations of balance sheet accounts
Completing Bank Reconciliations monthly
Assist with the mid-year and year-end activities in preparation for the yearly audit for m2m South Africa
Support the Senior Finance Officer, Accountant and General Accounting Finance Manager with the m2m Audits (Including countries)
Vendor Management – Review of vendors accounts and writes offs. Ensure all payments and invoices are applied in the Vendor Accounts
Journal Processing – Monthly journals and re-class journals
Review and maintain Open Purchase order list for Head office
Processing all intercompany invoices
Processing monthly journal for release of prepayments
In-Country Support
Assist the SFO with the review and approval of purchase orders, purchase invoice and journals for countries
Assist the SFO with capacity building in-country staff
Review and maintain Open Purchase order list for countries, Vendor Management
Assist with review of Balance Sheet Reconciliations
Payroll Processing
Processing of payroll for country offices on Sage VIP Payroll Platform
Good understanding of financial concepts and statutory requirements
Running monthly payroll reports and payslips for country offices
Provide assistance to Payroll Officer in processing of US office Payroll on external platform
Qualifications and experience
Accounting or related diploma or
At least 3-5 years working experience
Basic payroll processing knowledge or relevant working experience an advantage
Sound knowledge of payroll systems experience an advantage, preferably Sage VIP Premier
Computer competency including the ability to operate computerized accounting, spreadsheet and word processing programs
Excellent interpersonal skills; ability to work on own and within various teams;
mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people.
Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.
To Apply:
Interested applicants should apply for this position via https://m2m.org/who-we-re/careers/ by 08 September 2021.