MINISTRY OF PUBLIC WORKS AND TRANSPORT
CIRCULAR NOTICE NO. 3 OF 2025
P.O. BOX 20
REF: WKS/62/09
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED CANDIDATES FOR THE FOLLOWING POSITION TENABLE IN THE MINISTRY OF PUBLIC WORKS AND TRANSPORT
- Ministry: Public Works and Transport
- Department: Administration
- Position Title: Finance Manager
- Responsible To: Finance Director
- Number of Posts: Two (2)
MAIN PURPOSE OF THE JOB
Under the general supervision of Finance Director, the incumbent is responsible for preparing annual budget estimates, managing revenue collection, monitoring expenditure, managing cash and preparing financial statements.
MAIN DUTIES
1.0 To Coordinate Implementation of Financial Laws, Policies, Guidelines, Systems, Procedures and Standards
1.1 Establishes a program for maintaining controls over financial processes
1.2 Provides guidance and support to ensure that set standards are met
1.3 Facilitates training of accounting staff on financial laws, policies, guidelines, systems and procedures
1.4 Assesses compliance with financial laws, policies, guidelines, systems and procedures
2.0 To Monitor and Implement Systems, Procedures and Standards
2.1 Facilitates the implementation of systems and procedures
2.2 Researches and conducts reviews on systems and procedures to identify areas which need to be improved
2.3 Recommends changes to improve delivery of services
2.4 Assesses the impact of the standards
3.0 To Coordinate Preparation of Annual Budget Estimates
3.1 Presents the divisional/departmental priorities in preparation of the Budget Framework Papers
3.2 Facilitates preparation of the annual budget estimates
3.3 Supervises the recording of the Estimates into the system
4.0 To Monitor Revenue Collection and Expenditure Against Budget
4.1 Compares actual revenue collected and expenditure against the budget
4.2 Applies for virement where there are insufficient funds
4.3 Identifies journal entries required and makes adjustments
5.0 To Manage Trust Monies
5.1 Posts trust monies received
5.2 Supervises trust money payments
5.3 Facilitates reconciliation and preparation of financial reports on trust monies
6.0 To Monitor Collection and Banking of Non-Tax Revenue
6.1 Verifies bank statements with deposit slips and bank deposit slips with receipts issued
6.2 Confirms posting of receipts and adjustments into the system
7.0 To Monitor Reconciliation of Revenue Bank Accounts
7.1 Approves bank statements
7.2 Reviews reconciliation report
7.3 Approves the bank to make correcting entries
7.4 Instructs and submits for certification
8.0 To Facilitate Provision of Custody and Control of Accountable Documents
8.1 Monitors adherence to set standards and procedures for safeguarding accountable documents
8.2 Monitors usage of accountable documents
8.3 Manages procurement and distribution of accountable documents
9.0 To Facilitate Preparation of Financial Statements and Reports
9.1 Supervises preparation of monthly, quarterly and annual financial statements and reports to the Chief Accounting Officer for approval
9.2 Checks and submits monthly, quarterly and annual financial statements and reports to Finance Director
10.0 To Supervise and Manage Staff
10.1 Initiates regular team building events to motivate and encourage staff
10.2 Coordinates formulation and implementation of sectional annual operational plans
10.3 Allocates duties to all accounting staff to ensure implementation of plans
10.4 Conducts annual performance appraisals on individual supervisees to assess their performance against the set standards and to identify training and development needs
10.5 Coordinates preparation and implementation of sectional budget
10.6 Maintains staff discipline
JOB SPECIFICATIONS
Education and Training
- Chartered Accounting / Master’s Degree in Accounting / Finance / Financial Management plus 3 years working experience in accounting and finance environment
OR - General Accounting / CIPFA Advanced Diploma / Bachelor’s Degree in Accounting / Finance / Financial Management / Business Administration plus 4 years working experience in accounting and finance environment
OR - CIS plus General Accounting / CIPFA Diploma plus 7 years working experience in an accounting and finance environment
NB: Membership with a recognised Accounting or Finance Professional Body will be an added advantage.
Other Relevant Knowledge
- Knowledge of Public Sector Accounting is an added advantage
- Familiarity with the Public Finance and Accountability Act 2011 and related regulations is an added advantage
- Knowledge of Generally Accepted Accounting Practice, especially the International Public Sector Accounting Standards or International Financial Reporting Standards, is essential
- Computer literacy is a must
- Familiarity with IFMIS operations
Applications on relevant forms G.P. 104 for serving officers and G.P. 103 for job seekers (duly accompanied by certified copies of educational certificates, transcripts, National Identity (ID) and appropriately filled Performance appraisal forms for serving Officers) should be addressed to:
The Principal Secretary
Ministry of Public Works and Transport
Maseru 100
Not later than 29ᵗʰ August 2025