MINISTRY OF LOCAL GOVERNMENT, CHIEFTAINSHIP, HOME AFFAIRS AND POLICE
EXTERNAL CIRCULAR NOTICE NO. 20 OF 2025
Ref: LGS/CIR/2
Applications are invited from suitably qualified local candidates for the following position:
POSITION: Finance Manager
Grade: 1
Number of Positions: Two (2)
Professional Category: Finance
Local Government: Local Authorities (District Councils)
Division/Branch/Department: Finance Department
Location: Qacha’s Nek and Quthing District Councils
Responsible To: District Council Secretary
Main Purpose of the Job
Under the general supervision of the District Council Secretary, the incumbent is responsible for preparing annual budget estimates, managing revenue collection, monitoring expenditure, managing cash, and preparing financial statements.
Main Duties
1. To coordinate implementation of financial laws, policies, guidelines, systems, procedures and standards
1.1. Establishes a program for maintaining overall financial processes.
1.2. Provides guidance and support to ensure that set standards are met.
1.3. Facilitates training of accounting staff on financial laws, policies, guidelines, systems, and procedures.
1.4. Assesses compliance with financial laws, policies, guidelines, systems, and procedures.
2. To monitor implementation of systems, procedures and standards
2.1. Facilitates the implementation of systems and procedures.
2.2. Researches and conducts reviews on the systems and procedures to identify areas which need improvement.
2.3. Recommends changes to improve delivery of services.
2.4. Assesses the impact of the standards.
3. To coordinate preparation of annual budget estimates
3.1. Presents the divisional/departmental priorities in preparation of the Budget Framework Papers.
3.2. Facilitates preparation of the annual estimates.
3.3. Supervises the recording of estimates into the system.
4. To monitor revenue collection and expenditure against budget
4.1. Compares actual revenue collected and expenditure against the budget.
4.2. Applies for virement where there are insufficient funds.
4.3. Identifies journal entries required and makes adjustments.
5. To manage trust monies
5.1. Posts trust monies received.
5.2. Supervises trust money payments.
5.3. Facilitates reconciliation and preparation of financial reports on trust monies.
6. To monitor collection and banking of non-revenue
6.1. Verifies bank statements with deposit slips and bank deposits with receipts issued.
6.2. Confirms posting of receipts and adjustments into the system.
7. To monitor reconciliation of revenue bank accounts
7.1. Approves bank statements.
7.2. Reviews reconciliation reports.
7.3. Instructs the bank to make correcting entries.
7.4. Approves and submits for certification.
8. To facilitate provision of custody and control of accountable documents
8.1. Monitors adherence to set standards and procedures for safeguarding accountable documents.
8.2. Monitors usage of accountable documents.
8.3. Manages procurement and distribution of accountable documents.
9. To facilitate preparation of financial statements and reports
9.1. Supervises preparation of monthly, quarterly, and annual financial statements and reports to the Chief Accounting Officer for approval.
9.2. Checks and submits monthly, quarterly, and annual financial statements and reports to the Finance Director.
10. To supervise and manage staff
10.1. Initiates regular team-building events to motivate and encourage staff.
10.2. Coordinates formulation and implementation of sectional annual operational plans.
10.3. Allocates duties to all accounting staff to ensure implementation of plans.
10.4. Conducts annual performance appraisals on individual supervisees to assess performance against set standards and identify training and development needs.
10.5. Coordinates preparation and implementation of sectional budget.
10.6. Maintains staff discipline.
Job Specification
Education and Training
- Chartered Accountant or Master’s Degree in Accounting, Finance, or Financial Management plus three (3) years at managerial position in an Accounting and Finance environment; OR
- General Accounting/CIPFA Advanced Diploma/Bachelor’s Degree in Accounting, Finance, Financial Management, or Business Administration plus seven (7) years at managerial position in Accounting and Finance environment; OR
- CIS plus General Accounting, CIPFA Diploma plus ten (10) years at middle management level in an Accounting and Finance environment.
NB: Membership with a recognized Accounting or Financial Professional Body will be an added advantage.
Other Relevant Knowledge
- Knowledge of Public Sector Accounting is an added advantage.
- Familiarity with the Public Finance and Accountability Act 2011 and related regulations is an added advantage.
- Knowledge of Generally Accepted Accounting Practice, especially the International Public Sector Accounting Standards (IPSAS), is essential.
- Computer literacy is a must.
- Familiarity with IFMIS operations or any computerized accounting system is an added advantage.
Personal Competencies
- Ability to work with colleagues from varying backgrounds.
- Strong analytical, problem-solving, and conceptual skills.
- Solutions and results focused.
- Ability to work under pressure and deliver results within strict deadlines.
- Attention to detail and time conscious.
Application Submission
Applications accompanied by certified copies of educational certificates and transcripts should be handed or delivered to the Human Resources Office, Fourth Floor, Post Office Building, Level 4, not later than 28 November 2025.