The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals who are citizens of SADC to apply for the following positions tenable at SADC Secretariat Headquarters.
| Salary | $ 81,650.00 – 81,650.00 Annually |
| Location | Gaborone, South East, Botswana |
| Introduction | The Southern Africa Development Community Secretariat (SADC) is seeking to recruit highly motivated and experienced professionals who are citizens of Member States of the SADC to fill the following regional positions to its Organization Structure. Purpose of the Job •Oversee the financial administration, accounting and reporting of EU/Donor funded Programmes/projects •Manage the efforts and performance of the team under the Controller. |
| Job Functions | Finance |
| Industries | Regional Development |
| Specification | Duties and Responsibilities Budgets & Budgetary Control •Coordinate Grants and Projects inputs into the MTERF and annual budgeting exercise with Directorates/Units •Liaise with Internal Audit and External Auditors and Donors on audit of Grants and Projects matters •Prepare the inputs for the Senior Controller to work with the Controller of Treasury and Budget to prepare and disseminate the budget preparation of draft guidelines, provide adequate support, consolidate and finalise the annual budget for the EU/Donor component Budget & Expenditure Control •Ensure that commitments are only made against budgeted appropriations. Review and approve all major project commitments •Perform regular monitoring of projects actual expenditure against budget and report potential overruns to management •Review additional budget requests with project owners, liaise with EU/Donor in advance as per contractual procedures and seek authorisation/no objections for amendments and additional funding for activities •Produce and submit relevant expenditure reports to the Senior Financial Controller and with appropriate analysis Accounting •Ensure chart of accounts are appropriately set up for accounting and reporting of project expenditures, and maintain control around updates •Review and approve project financial reports, ensure they are complete, accurate and comply with reporting requirements before they are submitted to the EU/Donor •Liaise with EU/donor finance officers and address their queries on the financial reports •Review all month-end journals Cash Management & Control •Review agreements and contractual rules and procedures established by donors for sound cash management and ensure these are implemented and followed during the financial management of projects •Ensure that all bank reconciliations and cash flow reconciliations for projects are timeous and accurately done •Ensure adequate controls are implemented and followed for proper management of project funds •Ensure cash flow forecasts are produced, reported and additional funds are solicited on a timely basis Contracts Management •Participate in Resource Mobilisation of programmes and Projects •Guide Grants/Projects financial planning during programming and scoping •Review and/or draft Financial Stipulations in Financing Agreements •Review and clear Grants/Projects Contracts i.e. Financing Agreements and Service Contracts •Perform Financial Contracts Management oversight •Oversee effective management of EU/Donor Grants /Projects financial Securities such as Bank Guarantee •Provide Audit and Compliance oversight on Grants/Projects on the EU/Donor funded Programmes •Oversee Projects closure and liquidation of bank accounts of closed projects •Liaise with Internal Audit and External Auditors and Donors on audit of Grants and Projects matters Internal Controls •Review agreements and contractual requirements of EU/Donor regarding internal controls around project/Programme financial management and ensure these are effectively implemented •Review and propose changes to the Secretariat policies and procedures for better internal control environment and governance •Continuously identify and implement leading practices on financial controls •Oversee the identification of risks, implementation of mitigation measures and updating of Risk Register on the Grants/Contracts and Projects Unit •Enforce compliance to finance policies and procedures •Attend to auditor queries/investigations Supporting to Governing Bodies •Participate in reviewing the Consolidated Budgetary Performance Reports •Participate in reviewing and/or Draft Annotated Agendas for Finance Sub-Committee, Finance Committee Meetings and Council Meetings •Provide technical financial advisory services •Provide Secretariat Services (as member of Draft Team) to FSC: FC; and Council Meetings •Follow-up on implementation of Council Decisions under Directorate of Finance Management of the Programmes/Projects •Contribute to develop, update and implement policies, strategies, processes, systems and procedures for the effective delivery of the unit’s objectives •Participates in formulation of the Corporate Strategy •Develop short- and long-term plans and budgets for the Programmes/Projects, monitor progress, assure adherence and evaluate performance on a regular basis •Manage the Programme/Project budget to ensure optimal use •Contribute to achieving the mission, goals and objectives of the unit, and report •progress to the Head of the Unit •Ensure team compliance with all relevant Secretariat values, policies and standards, and statutory requirements •Work towards building a positive workplace and team culture, and a climate that attracts, retains and motivates top quality personnel •Plan the unit’s activity and maintain direct oversight on its operations and the staff in terms of (a) work scheduling, (b) estimating resource and staffing needs, (c) allocating and delegating tasks, and (d) recruiting, training, developing, supporting, supervising, mentoring, motivating and appraising staff •Continuously identify and implement leading practices to promote and efficient and effective financial accounting and reporting process •Undertake any other duties as delegated by the Head |
| Requirements | Position Requirements Qualifications At least a Master’s Degree in a finance related field from a recognised institution. Professional Certification: •Professional accountancy certification such as ACCA, CIMA, ICAEW, ICAS, ACPA or equivalent Specialised Knowledge •Knowledge of IAS, IFRS and IPSAS •Proficient in the use of computers and computer software relevant to the position Experience •Minimum of 10-15 years working experience in finance preferably within a public or private sector, regional or international organisation •This includes a minimum of 4 years in a line management position Skills Requirements •Communication and presentation skills •Conflict management skills •Decision-making skills •International relations skills •Interpersonal skills •Leadership skills •Mentoring and coaching skills •Negotiation, persuasion, advocacy, networking, relationship building and stakeholder •management skills •Organisational skills (planning, budgeting, work prioritisation, time management) •Research, analytical and problem-solving skills •Strategy and policy development skills •Team building skills Competency Requirements •Apply interpersonal styles/methods to develop, motivate and empower individuals toward achievement of goals •Capable of maintaining quality whilst working under pressure and adhering to deadlines •Capacity to motivate and influence people positively, and create a climate where people want to do their best •Conceptual and practical thinking •Customer focused •Decisive •Demonstrated ability to work well in an international, multi-cultural and highly political environment •Organisational awareness with an understanding of how to engage the organisation to get things done •Maintain confidentiality and is respectful of sensitive situations •Methodical and organised, and able to look at the big picture without losing the attention to details •Professionalism and adherence to good work ethics •Question status quo / conventional approaches and encourage new ideas and innovations for progress •Resilience and personal drive, self-motivation •Results and performance driven •Visionary, thinks and acts strategically |
| Job Closing Date | 03/05/2019 |
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