LENEPWHA
Position: Finance Assistant (1 Position)
Reports To: Finance Officer
The Lesotho Network of People Living with HIV and AIDS (LENEPWHA) is an umbrella organisation of community-based groups led by people living with HIV. LENEPWHA promotes HIV prevention, advocacy and impact mitigation, empowering people living with HIV as service providers and beneficiaries to improve access to essential services.
LENEPWHA invites applications from suitably qualified Secretariat employees and former LENEPWHA finance staff whose positions were affected by project-related retrenchment.
PURPOSE OF THE POSITION
To provide bookkeeping, transaction processing and administrative support to the Finance Department.
The Finance Assistant is responsible for the accurate capturing of approved financial transactions, preparation and filing of payment documentation, petty cash administration, maintenance of financial records and compilation of supporting documents required for financial reporting.
KEY DUTIES AND RESPONSIBILITIES
1. Transaction Processing
- Receive invoices, payment requests and supporting financial documents.
- Check documents for completeness before submission to the Finance Officer.
- Prepare payment vouchers and supporting payment schedules.
- Capture approved transactions into the accounting system under the direction of the Finance Officer.
- Maintain records of receipts, payments and other financial transactions.
- Organise payment documentation for review and processing.
- Follow up on missing invoices and supporting documents.
2. Petty Cash Administration
- Administer petty cash in accordance with approved procedures.
- Prepare petty cash vouchers for all disbursements.
- Maintain an updated petty cash register.
- Ensure that all petty cash transactions are supported by receipts and approvals.
- Prepare petty cash reconciliation schedules.
3. Bookkeeping Support
- Capture approved financial transactions into the accounting system.
- Update cashbooks and assigned transaction registers.
- Maintain supplier and payment records.
- Compile transaction information for monthly financial reporting.
- Maintain records of outstanding advances and supporting retirement documents.
- Report discrepancies and incomplete records to the Finance Officer.
4. Financial Filing and Documentation
- File invoices, payment vouchers, receipts and bank statements sequentially.
- Maintain physical and electronic financial files.
- Scan and organise financial documents.
- Ensure that financial records are properly labelled and easily retrievable.
- Retrieve supporting documents when requested for reporting and audits.
- Maintain confidentiality of financial information.
5. Bank and Reconciliation Support
- Obtain and organise bank statements.
- Compile bank transaction information for reconciliation purposes.
- Assist in identifying supporting documents for outstanding transactions.
- Prepare preliminary reconciliation schedules as assigned.
- Submit supporting information to the Finance Officer for review.
6. VAT and Tax Documentation
- Capture VAT information from supplier invoices.
- Maintain a register of VAT-related invoices.
- Compile supporting documents for VAT refund claims.
- Ensure that VAT invoices and relevant receipts are properly filed.
- Submit VAT schedules to the Finance Officer for review.
7. Procurement and Supplier Payment Support
- Receive and organise supplier invoices and payment requests.
- Check that relevant procurement documentation is attached.
- Maintain a register of invoices received and payment status.
- Assist in tracking outstanding supplier invoices.
- Submit complete payment files to the Finance Officer.
8. Asset Register Support
- Record asset acquisition information as instructed.
- Update asset registers following authorised additions, transfers and disposals.
- Assist with physical asset verification exercises.
- Maintain asset-related supporting documentation.
- Report discrepancies to the Finance Officer.
9. Audit and General Administrative Support
- Retrieve and organise documents requested for audits.
- Compile payment vouchers and supporting schedules.
- Maintain audit documentation files.
- Assist in preparing financial documents for management review.
- Provide general administrative support to the Finance Department.
10. Other Duties
- Perform other reasonable finance-related administrative duties assigned by the Finance Officer.
QUALIFICATIONS AND EXPERIENCE
- Diploma in Accounting, Finance, Bookkeeping or a related field.
- At least two (2) years of relevant experience in bookkeeping or financial administration.
- Experience in an NGO environment.
- Knowledge of basic accounting principles.
- Experience with accounting software, preferably Pastel.
HOW TO APPLY
Interested LENEPWHA Secretariat employees should address their applications to the Senior Human Resources Officer.
Email: [email protected]
Closing Date: 11 November 2026
Application Instructions:
- The email subject line must clearly indicate the position being applied for.
- All application documents must be submitted in PDF format.
Important: Former LENEPWHA finance staff from past projects whose positions were affected by retrenchment are highly encouraged to apply.