4 months maternity relief – looking for someone to start immediately
Higher Education and Training Health Wellness and Development Centre is an implementing agency of the Department of Higher Education and Training (DHET) in respect of health, wellness and development of students and staff at 26 public universities, 50 technical and vocational education and training (TVET) colleges, with some 400 campuses as well as 9 Community Education Training Colleges with some 200 main campuses across the country. The organisation is a national force for youth development, inspiring and enabling students to safeguard their health and wellbeing and pursue opportunities for personal growth and social responsibility.
Higher Education and Training Health Wellness and Development Centre aims to contribute to the success of the higher education and training sector by:
Improving the health and psycho-social wellbeing of students, thereby enabling larger numbers of students to complete their studies and graduate in sound health.
Enriching the knowledge and skills students acquire in relation to health, mental wellbeing and social development, and preparing them for career and family responsibilities.
Creating a campus environment that is conducive to student health and wellbeing and offers structured opportunities for their personal development.
Higher Education and Training Health Wellness and Development Centre invites applications for the position of Finance and Procurement Consultant based at the Head Office in Centurion.
Job summary
The objective of the Finance & Procurement consultant to assist HIGHER HEALTH’s Finance team during the Finance and Procurement Administrator’s maternity leave.
Requirements
A recognised Bachelor’s degree or Professional Qualification which includes Financial Accounting as a major subject
At least five (5) years financial management and accounting experience
Sound Finance and Programme Management and Grant Management Systems, Sound inter-personal and communication skills
Demonstrate evidence of managing projects
Excellent analytical and report writing skills
Strong project conceptualisation, planning, implementation and monitoring and evaluation skills budgets
Demonstrated administrative, and communication skills
A strong understanding of Higher Health Programme
Ability to prepare financial reports
Experience of managing large budgets
Demonstrated experience in asset management and business management
Experience in developing and implementing financial management and accounting systems Strong planning, decision making, analytical and communication skills and a record of integrity and ethical behaviour
Excellent knowledge of MS Office, particularly MS Excel, Word and Powerpoint, and proficiency in use of Pastel Partner accounting package is required.
Experience in donor funded programmes will be advantageous.
The key functions of the consultant will entail the following but not limited to:
Financial Support:
Assist project staff with preparation of project budget
Provide input into the preparation of annual budget and monthly cash flow forecasts relating to grants
Assess grantee budgets to confirm accuracy and compliance
Monitor expenditure against budget and report irregularities on donor funds
Prepare monthly reconciliation of donor funds
Maintain and submit governance and registration documents to funders
Monitor compliance to internal policies, procedures and guidelines and donor requirements
Maintain all financial records relating to donors and grantees
Prepare and submit monthly donor reports to management
Assist with the compliance and submission of donor reports as and when required
Assess the validity, accuracy and completeness of grantee financial reports
Assist with preparation and coordination of internal and external audits
Perform financial auditing including verification visits for the direct grants within Universities.
Procurement Support:
To provide assistance to the organization members related with all procurement matters
To develop, manage and co-ordinate the procurement processes and to be able to use legally established professional and transparent procurement policies and procedures
Participate in the selection of suppliers based on a criteria
Conduct a comparative analysis on supplier prices
Prepare calls for tender and follow-up procedure and in the management of any type of contracts (service, works, and supplies)
Ensure that all supplier invoices comply with the VAT legislation of the country
Negotiate discounts and better terms with the suppliers and ensure that all discounts are claimed
Verify that the required order is within the agreed budget
Process purchase requisitions / orders in the ACOS System
Establish and negotiate contract terms and conditions, and maintain supplier relationships
Prepare and maintain purchasing records, reports and price lists procurement needs, quality, and delivery requirements
Ensure that the purchase orders and contracts are supported by all the necessary documents, including, recently approved purchase order, supplier quotes where necessary, photos where necessary, etc
Administer contract performance, including delivery, receipt, warranty, damages and insurance
Reconcile or resolve value discrepancies
Pay as per agreed terms and get refunds where relevant.
Payments Processing
Creditors Recons – Monthly recon for all creditors
Accounts Payable – Checking and processing of invoices on Pastel
Payments to Creditors – Processing of payments on online banking system
Grant Management
Grant disbursement – Ensure that Grants to HEIs and Radio stations are paid timeously
Assist Finance Manager with undertaking institutional visits to ensure all evidence is received, verified and archived appropriately (attendance registers and reports for programmatic activities, contractual related documents for procurement and human resources, evidence for IEC materials procured and confirmation of all reports submitted to Higher Health by HEIs.
Ensure that HEIs submit their reports on time and follow up on any unmet targets to ensure reporting is comprehensive
Asset and Facilities Management
Maintain and update asset register on a monthly basis
Manage Office cleaner
Assist in updating insurance schedule
Any other duties as requested by the Higher Health Finance Manager.
Salary for the position is market related.
Interested candidates should please submit a one-page letter of motivation, CV and the names and contact details of at least three traceable referees, by close of business on 26 April 2021 to: [email protected] OR [email protected] . This position is valid for a period of 4 months.
You are encouraged to submit a cover letter with your application. The position is subject to availability of funding and Higher Education and Training Health Wellness and Development Centre reserves the right not to make an appointment.