Finance and Operations Officer

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The Sex Worker Education and Advocacy Task Force (SWEAT) is a dynamic non-governmental organisation that works to ensure that sex workers rights are defended and that people selling sex have access to health and other services. They view sex work as work and all our direct services are focused on engaging, empowering and linking sex workers to services that will meet their needs.

SWEAT seeks to appoint a Finance and Operations Officer to be based in Cape Town (Sisonke Department).

The purpose of this position is to be responsible for the processing, capturing and record keeping of financial transactions related to Sisonke within SWEAT. She/he plays a role in the organisation’s ethical, accountable and cost effective operations.

Requirements:
A bachelor degree in Finance or accounting
Other requirements:
Computer literate in MS Word, Excel and Cloud based systems
Good Administration skills
NGO Sector knowledge
Sex Work Knowledge
Proposal writing knowledge
Fluent in Microsoft Excel
Knowledge in accounting and payroll system software
Knowledge of budget maintenance
Maintain good filling system
Good communication skills
Able to multi-task
Report-writing skills
Planning and organisational skills
Good interpersonal skills, including being a team player and be able to work under pressure.
Non-judgemental, trustworthy and empathetic personality
Demonstrate strong professional attitude and behaviour at all times.

Responsibilities:
Financial Reporting:
Prepare the Sisonke Monthly File for the Bookkeeper, ensure all documentation is up-to-date and error free
Assist the Sisonke Manager to accurately spend funds to budget, using monthly Variance Reports received from Bookkeeper
Submitting reports for directly donors to Sisonke.

​Payments and Petty Cash:
Submit for Processing all approved Sisonke payments to Senior Finance Officer
Conduct reconciliations of payments when required/requested
Ensure all payments are submitted with the prescribed paperwork and authority for the payment is given
Ensure that all reconciliations are done within 7 days of advance given.

Enquiries:
Respond to and document queries from Sisonke debtors/creditors
Respond to queries from staff members with regard to Sisonke payments and budgets
Respond to queries from the Bookkeeper and Operations and Finance manager with regard to the project
Manage service providers

​Programme Improvement and Planning:
Participate in Financial planning meetings
Participate in monitoring the project’s financial management and make recommendations for new systems, approaches and policies
Work closely with the Administration Team and Sisonke Management
Assist with planning and payments for annual meetings and events
Ordering of stationery and office equipment, including observing the necessary procurement processes
Communicate with organisation Accountant consultant on organisation budget allocations and queries

Record Keeping:
Maintain filing system, ensuring that all information relating to financial records, donors, governance and projects are accessible and in order (including electronic copies)
Create and maintain the Project Assets Register
Governance:
Participate in the annual audit, ensuring documentation is made available to auditors
Prepare & present Sisonke finance quarterly report to Board of Directors and attend any queries from the Board
Participate in Finance Team meetings, Sisonke staff meetings, etc.
Attend to such tasks as designated.

Fundraising:
Participate and contribute to proposal contents
Prepare the budgets for new proposals
Sisonke Budgets
Monitor all SISONKE budgets to ensure variances are brought to the attention of the management for all SISONKE funders
Advise SISONKE management on ways to utilize budgets in line with funding agreements
Prepare budget re-allocations as agreed upon by the funder

Site visits and trainings:
Conducting site visit to ascertain financial needs of provinces
Conduct trainings to provinces in financial requirements and adherence
Monitor assets and conduct asset verification in provinces

Operations:
Recommend, plan and implement optimal process, people and system solutions, including automation for efficiency
Oversee and monitor compliance, delegated authority and organisational risk, the annual audit, procurement and exception management.
Manage, support and oversee staff engaged finance, grants, human resources and operations – including administration, logistics, travel, ICT, office and infrastructure, and procurement.
Facilitate through technical advice the extension of services, resources, policies, procedures and processes
Advance technology, systems and processes within the organisation to improve operational efficiency and effectiveness
Support the Operations team in all areas of administration, logistics, staffing, compliance and efficiencies.

Key Performance Indicators:
Queries from the SWEAT Bookkeeper and Operations manager number not more than 5, and these are resolved within 3 days of them being received.

Applicants must send a covering letter, explaining their relevant experience, as well as their CV to Nomakwezi Sopuwa: [email protected].

Only those with the legal right to work in South Africa can apply.

SWEAT reserves the right to make appointments which are transformation focused.

For more about SWEAT refer to www.sweat.org.za.

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