Finance and Administrative Consultant, Africa Regional Programme, (4 months)

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The International Commission of Jurists (ICJ) is a worldwide network of judges and lawyers united in affirming international law and rule of law principles that advance human rights.

The ICJ is offering a consultancy. The purpose of the consultancy is to provide finance logistical and administrative support, to ensure smooth implementation of the ARP projects between 1 September 2021 and 31 December 2021 at an effort level of 3 days a week.

RESPONSIBILITIES

The Finance and Administrative Consultant holds the following responsibilities:

General logistics

  • Support proper coordination between technical-legal, administrative and financial aspects of projects in coordination with the national and regional team, ICJ-EI Finance and the Finance & Administration Department in Geneva;
  • Travel, accommodation, visa and per diem arrangements for activities and events linked to the program;
  • Assist with coordinating the recruitment of staff, consultants and interns, including circulating vacancy announcements, preliminary sorting of resumes and arranging interviews;
  • Maintain leave records and prepare monthly leave reports;
  • Update and maintain contact and other databases;
  • Keep financial and project records in compliance with ICJ and donor procedures;
  • Perform filing and general administrative tasks.

Office administration

  • Office operations such as maintenance, mailing, shopping, supplies, equipment and errands;
  • Organize the use of post and courier services;
  • Handle and maintain office stocks and assets through regular inventory;
  • Coordinate graphic design, printing and distribution of all publications and outputs;
  • Assist with IT related issues, which includes liaising with IT support;
  • Manage relationships with service providers; and
  • Ensure the proper up-keep, maintenance and professional appearance of the office premises.

Support in Accounting

  • Assist in preparing accounting documents;
  • Assist in recording accounting entries;
  • Administer all payments of the office bills by petty cash;
  • Assist in the preparation of budgets, internal cost analyses and financial reports;
  • Assist in the project and organizational audits;
  • Assist in preparing PAFs by providing quotations from several service providers;
  • Register and dispatch approved PAFs;

QUALIFICATIONS

The successful candidate will have:

Education & Experience

  • A post-school qualification in finance, administration or a related field or commensurate relevant practical experience;
  • Advanced knowledge of Microsoft Office, spread sheet and word-processing programmes;
  • Knowledge of Accounting software an asset.
  • At least three years’ experience in finance and administration or a related area of work;
  • Experience with an NGO an advantage;
  • Experience in working on EUROPAID funded projects desirable.

Essential Skills

  • Fluency in English (written and spoken) required;
  • Strong organizational, planning and time-management skills;
  • Teamwork and interpersonal and communication skills;
  • Attention to detail and accuracy;
  • Capacity to work under pressure and to adapt to changing priorities and needs;
  • Willingness to travel periodically;
  • Commitment to human rights and the rule of law.

*NB: Must be in possession of the necessary documentation to work legally in South Africa.*

How to apply

APPLICATIONS close on 24 August 2021 and should be addressed with your resume, a cover letter and the names and contact details of at least two referees to:

Ref: Finance and Admin Consultant Johannesburg

By email: [email protected]

Please appreciate that due to the volume of applications, only short-listed candidates will be contacted. We cannot answer phone enquiries, thank you for your understanding.

The ICJ is committed to the principle of equal employment opportunity and value a diverse workforce. The ICJ’s policy is to practice a fair and non-discriminatory recruitment and selection procedure and to strive for and maintain international and multi-cultural personnel.

Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

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