ALLIANCE FRANÇAISE DE MASERU
Position: Finance and Administration Officer
Location: Maseru, Lesotho
The Alliance Française de Maseru, founded in 1981, is an association registered in Lesotho. Its missions are:
- To promote the teaching of the French language in Lesotho
- To organize cultural events and support artists in Lesotho
- To maintain the Maseru Library
The association is governed by a Board elected by members. The Director runs daily operations and implements the Board’s strategy.
DESCRIPTION OF THE POSITION
The Finance and Administration Officer reports to the Director / Consul of France in Lesotho and is responsible for assisting with the preparation of financial statements, maintenance of cash controls, supervision of payroll, and maintenance of accounts receivable and payable.
The officer also supports the Director and supervises staff responsible for personnel administration, procurement, and general management of office operations.
CORE RESPONSIBILITIES
- Ensure all transactions are properly recorded and entered into QuickBooks and that records and files are well maintained.
- Prepare accounts receivable invoices and maintain accounts.
- Process approved payments using the banking platform (Enterprise Online Banking).
- Manage asset and inventory registers.
- Perform monthly bank reconciliations.
- Maintain petty cash accounts and prepare monthly cash reports.
- Ensure banking is carried out on time and records are in good order.
- Extract data from Arc en Ciel and reconcile with QuickBooks.
- Prepare annual budget forecasts, project budgets, and monitor expenditure.
- Manage office supplies and stock (procurement).
- Prepare draft financial statements and documentation for annual audits.
- Ensure operational procedures are followed when purchasing goods and services.
SUPERVISE HUMAN RESOURCES
- Prepare payroll, PAYE calculations, deductions, and monthly payroll reports.
- Manage and maintain employee files and records to ensure accurate payment of benefits, allowances, and leave days.
- Manage changes to staff employment information.
- Assist with leave applications and track staff leave.
- Prepare the annual severance pay provision schedule.
- Monitor labour laws, rules, and regulations to ensure organizational compliance.
- Support development and implementation of Human Resource policies and procedures.
SUPERVISE ADMINISTRATION
- Maintain insurance coverages.
- Assist in organizing official visits, cultural events, and consular activities.
- Update parking lists for staff and Alliance Française partners.
- Coordinate with Finance and Admin Assistant to safeguard equipment and premises.
- Liaise with maintenance and logistics officer regarding maintenance and repairs.
- Draft partnership agreements for cultural facilitators and partners.
- Manage use of stationery and digital equipment by staff.
QUALIFICATIONS AND EXPERIENCE
- General Accounting and/or Administration qualification or similar relevant qualification.
- Chartered Accounting qualification will be an added advantage.
- Minimum of two (2) years’ experience in Finance and Administration.
- Experience using QuickBooks or Sage One accounting software.
- Proficiency in Microsoft Office.
- Ability to multitask, prioritize, and manage time effectively.
HOW TO APPLY
Interested and suitably qualified candidates should apply by completing the Google Form below:
https://bit.ly/applicationafmaseru
Closing Date: Friday, 6 February 2026 at 00:00 (midnight)