The Aliance Française de Maseru
Position: Finance and Administration Officer
Location: Maseru
The Aliance Française de Maseru, founded in 1981, is an association registered in Lesotho. Its missions are:
– To promote the teaching of French language in Lesotho;
– To organize cultural events and support artists in Lesotho;
– To maintain the Maseru Library.
A Board elected by the members of the association guides it. The Director runs the daily operations and implements the strategy of the Board.
Description of the position:
The Finance and Administration Officer reports to the Director/Consul of France in Lesotho and is responsible for assisting with the preparation of financial statements, maintenance of cash controls, supervision of the payroll, maintenance of accounts receivable and payable. He /she will also support the director and supervise staff in charge of personnel administration, procurement, and general management of office operations.
CORE RESPONSIBILITIES:
• Ensuring all transactions are properly recorded and entered into QuickBooks and maintaining records and files.
• Preparing accounts receivable invoices and maintaining accounts.
• Processing approved payments on the banking platform (Enterprise Online Banking)
• Managing asset and inventory registers.
• Performing monthly bank reconciliation.
• Maintain petty cash account and prepare monthly cash reports.
• Ensuring banking is carried out on time and that records are in good order
• Extract data from Arc en Ciel and reconcile with QuickBooks.
• Preparing annual budget forecasts, project budgets and monitoring spending.
• Managing office supplies and stock (Procurement).
• Preparing draft financial statements and all documents related to the financial management for the annual audit
• Ensure that all operational procedures are followed when purchasing goods and services
SUPERVISE HUMAN RESOURCES
•Preparing payroll, tax calculations (PAYE) and deductions and preparing monthly payroll reports.
• Managing and keeping employee files and records in order to ensure accurate payment of benefits, allowances and leave days.
• Managing changes of staff employment information if needed.
• Assisting with leave application and managing staff leave days.
• Preparing the annual severance pay provision schedule.
• Monitoring the labour code and rule and regulations to ensure that the organization is in compliance.
• Supporting the development and implementation of Human resource policies and procedures
SUPERVISE ADMINISTRATION
• Maintaining insurance coverages
• Assisting in the preparation and organisation of official visits, cultural events and consular activities.
• Coordinating with the Finance and Admin Assistant in safeguarding in the equipment and surroundings of Alliance Française
• Liaising with the maintenance and logistics officer in identifying the need of maintenance and repair of the property and equipment.
• Drafting partnership agreements for cultural facilitators and partners.
• Managing the use stationery and digital equipment by the staff.
Qualifications:
• General Accounting and/or Administration or similar relevant qualification.
• Chartered Accounting will be an added advantage.
Minimum of 2 years’ experience in Finance and Administration
• Experience in QuickBooks or Sage One accounting software
• Proficiency in Microsoft Office
• Ability to multitask, prioritize, and manage time efficiently
HOW TO APPLY
Interested and suitably qualified candidates should email their applications to [email protected].
The applications should be accompanied by curriculum vitae, certified copies of educational certificates in a PDF format on or before the 24th August, 2023 at 12h00.