ORGANIZATION BACKGROUND:
Disabled and HIV/AIDS Organization Lesotho (DHAOL) is a non-governmental organization aimed at providing comprehensive care and support to people affected and infected by HIV and persons with disabilities and also to create an enabling environment of society free from all types of exploitation, stigmatization and discrimination of HIV and TB using human rights approach. DHAOL Seeks to appoint a competent Finance and Administration Assistant to be based in Maseru
Job Title:
Location: DHAOL Maseru office
Experience: Minimum of 2 years’ experience in a Related field.
Employment Type: Fixed-term contract
Job Grade: B2
RESPONSIBILITIES OF THE POSITION:
As the finance and administration assistant, the incumbent shall be responsible for:
• Sourcing quotations for all the procurements and performing analysis of vendor selections.
• Preparing the purchase orders and submitting to the finance & administration officer for review.
• Maintaining an up-to-date cash book for all the payments in a month and ensure sufficient cash to meet operations.
• Coordinates with other departments to ensure the correctness and accuracy in filling of the purchase requisitions and that the correct codes and projects have been charged.
• Responsible for proper filing of all the finance and grants-related documents including maintenance of electronic copies of all the project documents and other back-up systems.
• Assist staff to properly fill in the advances request forms as well as following up to ensure staff liquidate advances timely as per the travel and advances policy.
• Maintaining petty cash for the office and ensuring disbursements from petty cash are done for only approved and bona-fide transactions.
• Updates the fixed asset register whenever new assets are bought and reviews it for accuracy.
• Compiling payments documents and ensuring the sufficiency of all the supporting documents prior to processing and ensure
proper coding as per the applicable chart of accounts.
• Handles the banking transactions which includes depositing of advance balances on a weekly basis
• Assist the finance & administration officer in preparing all the project-related financial reports
QUALIFICATIONS:
• Diploma in business management, administration or a related field.
• At least 2 years’ experience in a Finance and Administration role.
• Fluency in English (both oral and written).
• Strong computer skills and competency in Microsoft packages.
Personal attributes:
• Good organization and communication skills
• Ability to work in a faced paced environment and meet the set deadlines.
• Strong attention to detail and good numeracy skills.
• Strong work ethic and commitment to accountability and transparency.
HOW TO APPLY:
Interested and suitably qualified candidates should address their detailed applications, including Curriculum Vitae (CV), certified copies of educational certificates and transcripts and names of three (3) professional referees to: DHAOL via email: [email protected]
NB: Write Position you are applying for at the subject line
Only shortlisted candidates will be contacted.
The closing date for receiving the application is Tuesday 22nd September 2020 at 12noon.
Please Note that no hand delivered applications shall be accepted.