The Message Trust exists to share the good news about Jesus Christ boldly with young people, primarily in urban areas.
Are you passionate about reaching young people with the good news of Jesus? If so, you could be who we’re looking for to join our team.
The Message Trust seeks to appoint Finance Administrator to be based in Message South Africa L&E Centre, Mowbray, Cape Town
Summary of Role: The Finance Administrator serves a critical finance and administrative function as part of the Message Operations Team. This post serves as the point of contact between our external accounting support and the Message leadership team. Additionally, the Finance administrator will facilitate our donor care strategy.
Hours: Full Time
Start Date: 01 April 2022
Responsible to: Chief Operating Officer
Main duties and responsibilities:
1. Financial Administration (Message and Gangstar) Payments:
Oversee payment system and ensure all authorizations are obtained for invoices received.
Load authorized payments on the banking system to ensure no late payments.
Pay any debt as it comes due for payment.
Issue invoices to customers, follow up and notify the Exec of outstanding amounts.
Add new beneficiaries and collections on Nedbank system.
Monitor collections batches and renew when expired.
Capturing:
Review expense claims and prepare for reimbursement.
Prepare spreadsheets to convert US and UK funds into rand before capturing onto system.
Prepare volunteer spreadsheets.
Capture and record all UK and US journals.
Other responsibilities:
Provide all documentation and oversee communication with our external Account Manager.
Prepare monthly payroll spreadsheet.
Liaise with department/project leaders relating to reports, events and petty cash needs.
Provide income and fundraising reports.
Perform all banking duties as required.
Liaise with Message UK and US finance department.
Tag and monitor fixed assets.
Oversee/maintain the petty cash fund.
Document and oversee internal controls.
2. Database Management and donor care:
Assist in the development and implementation of our donor care strategy.
Work with the COO to maintain The Message Trust donor care and management system (Salesforce)
Prepare and send thank you letters, distribute annual report and Section 18A certificates to all donors
Utilise Salesforce to provide fundraising support to all Message staff for events, donor leads and grant funding applications.
Provide monthly donor care reports to the COO.
3. Other responsibilities
Assist the Executive Team of the Message Trust to deliver high standard successful key organisation fundraising events which are Message Night, Urban Heroes, Triple Challenge and Be a Hero campaign (Monthly Donors campaign).
Provide support for all Message staff events such as: prayer days, Christmas functions, staff celebrations, annual retreats/planning events.
4. General responsibilities:
Provide a monthly report form to COO on the 25th of each month for the previous month activities.
Attend weekly devotions and staff meeting.
Attend monthly prayer day.
To apply, please send your CV and a one page motivational letter to [email protected]. .
For more about Message Trust South Africa, refer to www.message.org.za